Letter Writing | Letter Writing Types, How To Write?, Letter Writing Tips

Letter Writing: Letter writing is a skill to write a message in written or in a text format. Some letters are written through mails and some printed via papers. These letters can be formal or informal and they are sent via post or emails to the recipients.

The formal letters are usually exchanged between two parties who are connected through an organisation. For example, a confidential letter sent to the employee by the manager of the company. An appointment letter sent to the candidate hired for a designation for a job by the employer. These letters have their own format of writing.

The informal letters are the casual letters written to a friend, family members, or addressing some personal members. These letters sometimes do not follow a format or structure as it is a non-official letter.

In this article, we will see different types of letter writing, formal and informal letter writing, different topics of letter writing along with samples.

Types of Letter Writing

There could be a number of letter writing depending on the situation or demand. Here are the types which are commonly used:

Formal Letter Writing

These letters follow a format or a template to write a letter. Some letters are self-declared and some are provided by the organisations in a particular format. The letter should sound professional and directly addressed to the concerned person. The content of the letter will be subjected to the concerned issues. Letters such as offer letter, appointment letter, employment letter, business letter, etc. come under this category.

Informal Letter Writing

The letters which are addressed to someone personally are the informal letters. They do not have a designated format or a pattern set by anyone. People, especially friends, relatives and families write informal letters mentioning their personal details to each other. They sometimes send letters by post and sometimes by emails.

Samples of Letter Writing

The letter writing sample is given here in this article topic wise. If you want to write a letter whether it is a formal letter or an informal letter, you can see the samples here and follow the pattern.

With the help of samples, you will get the idea of how to write a letter, how to start it and where to end it, what should be the subject line, where to mention address and dates, etc.

Topics of Letter Writing

There could be many reasons or topics to write a letter to an individual or a group of people.

Some of the reasons are

Appointing a candidate for a job
A letter to congratulate a friend for his achievements
A letter to know the well-being of relatives
A business letter to set a new business and doing partnership with another firm
An application letter to the principal of the school asking for leave
A letter to a cousin to congratulate on his/her marriage
An invitation letter for a birthday party
Experience letter given to an employee for his work done for the company

Tips for Letter Writing

First, know the type of letter you need to write, whether it is a formal or informal letter
The subject of the letter should be precise
Don’t keep the lengthy subject line
The opening and closing of a letter should be done properly
Write the letter to the point, without taking the readers much of the time
Always use formal language for formal letters and for informal letters the language could be casual but the way of expression should be polite and civilised.
Too much writing can take out the interest of the reader. The length of the letter should be based on the situation or demand only.

Sample Letters

FAQ’s on Letter Writing

Question 1.
How to write a letter?

Answer:
To write a letter we should know first whether it is a formal or informal letter. Then write the subject of the letter. The body of the letter should be accurate and up to the point. Write the name and address of the recipient. Close the letter politely. At last mention your name.

Question 2.
What are the types of letter writing?

Answer:
There are basically three types of letter writing. Formal, Informal and semi-formal.

Question 3.
What is a formal letter writing?

Answer:
These letters follow a format or a template to write a letter. Some letters are self-declared and some are provided by the organisations in a particular format. The letter should sound professional and directly addressed to the concerned person. The content of the letter will be subjected to the concerned issues. Letters such as offer letter, appointment letter, employment letter, business letter, etc. come under this category.

Question 4.
What is informal letter writing?

Answer:
The letters which are addressed to someone personally are the informal letters. They do not have a designated format or a pattern set by anyone. People, especially friends, relatives and families write informal letters mentioning their personal details to each other.