Bank Correspondence Letter | How to Write a Bank Correspondence Letter? Format and Samples

Bank Correspondence Letter: A Bank Correspondence Letter is a form of business letter that is used to communicate with a bank about an important matter. The letter has the objective of informing the bank about a change in your financial situation and asking for help. It should include information about your new address, new contact details, and any other relevant information. Bank Correspondence Letter can be used for any purpose that requires writing to a bank, but it is usually used for opening an account with the bank or in some cases, closing down an account with the bank.

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A bank correspondence letter is a type of letter that is used to respond to a customer’s inquiry about their account. The letter usually contains information about the customer’s account, such as balance, fees, and contact information. It should also include information about the company you are opening up an account with and it should include all necessary documents that will prove your identity. The reason for writing a bank correspondence letter is to provide an explanation of the situation and inform the customer that they will receive an email response within 24 hours. Generally, banking correspondence often takes place on three levels.

  • Among a bank and its clients.
  • Between a bank’s corporate headquarters and its branches.
  • From one bank to the next.

For the following reasons, clients may write letters to banks, and banks respond to these letters in writing:

  • Opening of account
  • To ask why a check was returned unpaid.
  • To ask for a loan to be approved.
  • To make an overdraft facility request.
  • Telling the bank to purchase shares.
  • To block a check from being paid.

For the following reasons, a bank branch may send a letter to the bank’s main office:

  • To urge the extension of overdraft privileges to a client.
  • To ask the corporate office to approve an advance made by a branch.
  • To get the head office’s approval before withdrawing a financing facility.
  • To provide them the right to request that a consumer close their account.

Finally, One bank only communicates with another to request inquiries about credit status.

Bank Correspondence Letter 1

How to Write a Bank Correspondence Letter?

To write a good bank correspondence letter, you should be aware of the content and tone of these letters. Writing a bank correspondence letter is not an easy task. But there are some steps that you can follow to make it easier for you. There are certain guidelines that you should follow while writing these letters.

  • First, find out the specific purpose of your letter.
  • Then, determine the audience and their needs.
  • Next, decide what tone you want to take with your letter and how formal or informal it should be.
  • Finally, write your letter in a way that will encourage the reader to take action on the information provided by you.

Points to be Added in Bank Correspondence Letter

The most important points that should be added in the bank correspondence letter are the following:

  • The customer’s name, contact information, and address.
  • The account number and type of account.
  • The date on which the account was opened, closed, or transferred.
  • The current balance of the account.
  • Whether or not any fees have been charged for the current month and date of statement.
  • Whether or not there are any pending transactions that will be posted on the next statement period.

Requesting for Loan


[Name of the applicant]

[Address of the applicant]

[Email address of the applicant]

[Contact Details]


[The bank Manager]

[Name of the bank]

[Bank Address]

Subject: Requesting for Loan

Respected Sir/Madam,

Please find my application for a loan of Rs. 10 lakh for expanding our store included with this letter in the proper format. I’d like to gently remind you that our company has been a regular client of your bank for many years, and that we have previously taken out loans for the purpose of starting our business and made on-time payments. Additionally, I presented your Assistant Manager regarding our company transactions from the previous two years and our yearly turnover during our conversation. Along with the interior decorator’s designs and estimate, I have also included the construction contractor’s building plan.

A lot of our clients have also been introduced to your branch. We would appreciate it if you could approve the loan as soon as possible.

Thanking you,

Yours sincerely,

[Name of the applicant]

Reply from Bank


[Bank Branch Name]

[Bank Branch Address]

[Email Address of Bank]

[Bank contact Details]


[The name of the applicant]

[Applicant Address]

[Email Address of Applicant]

[Applicant’s Contact Details]

Subject: Reg – Loan Request

Respected Sir/Madam,

We are delighted to notify you that your application for a loan of Rs. 10 lakhs to expand your store has been granted by our central office. So, it gives us great pleasure to notify you that the loan amount has been approved. To complete the necessary paperwork and obtain the loan amount, we kindly ask that you contact us during business hours on any of our days of work.

Thanking you,

Yours sincerely,

[Name of the Bank Manager]

Bank Manager

[Name of the Bank]

FAQs on Bank Correspondence Letter

Question 1.
What is a bank correspondence letter?

A bank correspondence letter is a type of letter used by banks to send out information about their services and products. It is a written communication between the bank and its customers. It is usually sent out by the bank in response to requests for information or service. It is also used as a form of customer service. A bank correspondence letter should be written in an understandable and professional tone. It should also include the bank’s logo and contact information for the recipient so that it is easy for them to reach out to the bank if they have any questions about their account.

Question 2.
What is the procedure for writing the bank correspondence letter?

Bank correspondence letters are typically written to request information or ask for assistance in some way. They are often used when there has been an error in account transactions and the bank needs more information before it can process the request. The procedure for writing bank correspondence letter is as follows:

  • You should make sure that you have all the necessary information before starting your letter.
  • Be clear and concise with your message and use strong language when needed.
  • Address all relevant concerns in the letter so that it is easier for the recipient to understand what you are trying to say.

Question 3.
What are the important points to be added in the bank correspondence letter?

The bank correspondence letter is the most important document for a customer. This is because it includes all the key information about the customer’s account like account balance, transaction history, and deposits. It also includes important information like contact details and other details like branch locations and phone numbers. The most important things to be included in this letter are:

  • The date of the letter
  • The name of your bank
  • Your account number
  • Your branch location and phone number
  • The reason for writing the letter

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