AD Code Request Letter to Bank | How to write Ad Code Request Letter? Format and Samples

AD Code Request Letter to Bank: To get an Ad code or Authorised dealer code we have to write A letter to Bank Manager to issue it. For the business account holder who is involved in the export business, they need an Authorised Dealer Code or AD code.

We have to write a letter to Bank Manager in a prescribed format and then the bank starts the process and we can get easily the Ad Code which is as important as the IEC, a business identification number that is issued by the Directorate General of Foreign Trade (DGFT). Both the codes are important for the customs clearance of goods.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Banks provide various facilities to customers which are helpful in there any kind of business. For export business, an Ad code is required which is obtained by the bank easily by writing an official letter. This letter must include all the important points like business account number, address, and other required details.

What is AD Code Bank Letter and why it is Needed?

An Ad Code means Authorised Dealer code which is a very important document that is required in the export business. Without this Ad Code, it is impossible to export goods to other countries. This is a 14-digit code that is issued by the bank against the customer’s business account.

We need Ad Code for the following reason:

  1. To generate shipping bills which is important while exporting we need to have an AD Code and without this shipping, the bill cannot be generated.
  2. It is helpful in availing all the government benefits and all the credits and debits are directly done to the linked current account.

Thus Ad Code letter is as important as other important documents that are submitted to customs.

Ad Code Request Letter to Bank Format/ Template

Ad Code Request letter to the bank is an official letter that requires some important points to be included and it is addressed to the Branch Manager. All the required documents must be attached including a PAN card, Adhar card, passport size photograph, etc.

Here are the points that must be included step by step and must be written in a respectful way;

  • Addressing the Bank Manager’s
  • Name and Address of the bank
  • Request to issue Ad Code of the BAnk
  • Salutation (Sir/Madam)
  • Body of the letter that includes organization name, port name, etc.
  • Account number
  • Name and authorized Signature
  • Date

Above all the points are required to write an official letter to write an Ad Code Request letter to the bank. Let us see a Template of the Ad Code Request Letter to the Bank.

To,

The Branch Manager,

(Name of the Bank),

(Address of the Bank),

Pin code

Subject: Request to issue Ad Code of the Bank

Respected Sir/ Madam,

This is to certify that < company name> is bearing a current account at your bank. The Account number is *********************. We want to export some goods that are to send to our foreign customer within this month. So we need to submit the Ad Code of the Bank to be submitted to the customs department.

We kindly request you to issue an Ad Code of the Bank so that we submit it to the customs department and can easily process the export of our goods. We have attached all the important documents for ease of the process.

For any further queries please contact us on the given contact details

Contact: < ********>

Thanking you;

Yours Faithfully,

Company name,

Authorised signature,

Date:

AD Code Request Letter to Bank Samples

Now let us see a sample application request letter for Ad Code of the bank

To,

The Branch Manager,

ICICI Bank,

Near JR bus stand,

Vishakapatnam, Karnataka

Pin code: 2000156

Subject: Request to issue Ad Code of the Bank

Respected Sir

This is to certify that our company  Futures Pvt limited is bearing a current account at your bank. The Account number is 02136547896544778. We want to export some goods that are to send to our foreign customer within this month. So we need to submit the Ad Code of the Bank to be submitted to the customs department in Vishakapatnam.

We kindly request you to issue an Ad Code of the Bank so that we submit it to the customs department and can easily process the export of our goods. We have to submit the same with another document like IEC. My IEC number is 0130000000xxx.

we have attached all the important documents with the application letter for ease of the process.

For any further query please contact us on given contact details

Contact: 0214569xxx

Thanking you;

Yours Faithfully,

Futures Pvt limited

Authorised signature

Date: 25 April 22

Here is one more example for Ad Code Request letter to bank

Request to Issue AD Code of the Bank

To,

The Branch Manager,

ICICI Bank,

Anand Nagar,

Near JR bus stand,

Vishakapatnam, Karnataka

Pin code: 2000156

Subject: Request to issue Ad Code of the Bank

Respected Sir

I, holder of the current account 321322155222222 at your branch Anand Nagar, wish to apply for an Authorised Dealer (AD) Code as I am in the business of exporting garments quarterly every year. I need to register the AD Code with customs at Visakhapatnam port to export goods.

Kindly issue the AD Code letter addressed to the commissioner of customs at Visakhapatnam port.

For any further query please contact us on given contact details

Contact: 0214569855

Thanking you;

Yours Faithfully,

Sunshine private company

Authorised signature

Date: 25 April 22

In the above sample, it is clearly written how to write a letter with the format and what must be included to write the application.

FAQs on Ad Code Request Letter to Bank

Question 1.
What is an Ad Code Request letter to the bank?

Answer:
An Ad Code means Authorised Dealer code which is a very important document that is required in the export business. Without this Ad Code, it is impossible to export goods to other countries. This is a 14-digit code that is issued by the bank against the customer’s business account.

An Ad code is required to export the goods which are obtained by the bank easily by writing an official letter. This letter must include all the important points like business account number, address, and other required details.

Question 2.
Why it is important to submit an Ad Code of the bank to the customs department?

Answer:
A 14-digit code that is issued by the bank against the customer’s business account is important while doing export business, and it is mandatory to submit to the customs department of any nation along with the IEC document. It is important because of the following reasons

  • To generate shipping bills which is important while exporting we need to have an AD Code and without this shipping, the bill cannot be generated.
  • It is helpful in availing all the government benefits and all the credits and debits are directly done to the linked current account.

Thus Ad Code letter is as important as other important documents that are submitted to customs.

Question 3.
What is the format of an Ad Code request letter to the bank?

Answer:
The format of an Ad code request letter to the bank is as follows

  • Addressing the Bank Manager’s
  • Name and Address of the bank
  • Request to issue Ad Code of the BAnk
  • Salutation (Sir/Madam)
  • Body of the letter that includes organization name, port name, etc.
  • Account number
  • Name and authorized Signature
  • Date

These all are the points that are to be included in the application letter for an Ad Code of the bank.

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