Sample Delegation Letters

Sample Delegation Letters: Delegation is defined as empowering someone or handing them authoritative power to perform a task. In any workplace or organisation, when an individual gets burdened or remains unavailable for a specified period, their responsibilities are delegated to another individual, so the business or the task remains running.

Delegations of power can hold multiple purposes- it could be used for a particular task or project, some additional duties, new responsibilities, and to follow up a complaint that should be performed in the person’s absence. The one with the most extra responsibilities or activities is the person who the administration trusts. This action shows that the elected person can handle the extra pressure and is qualified to perform well.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Why is a Delegation Letter Written?

A delegation letter is a formal letter but should be written in a lighter tone and pleasant for the reader, not overbearing.

While writing a delegation letter, there are a few points and responsibilities to keep in view. You should be very clear in your statement about your delegating duties or responsibilities and the needed requirements.

All the objectives related to the delegation of power should be mentioned or conveyed well in brief in this delegation letter.

If the delegation letter is for a specific time, then mention the starting period and its lasting duration. You should also convey the objectives of a delegation and the level that you want. If there are instructions about the training to perform or the required duties, it is also enlisted.

Remember also to mention the number of hours the employee delegated with new responsibilities should work with. The tone of the letter should convey your trust that you have faith in the person who has been entrusted with responsibilities and duties, encouraging the person for successful handling of the delegated powers and duties.

However, mention in the delegation letter if there are any additional payments for new responsibilities and duties. The delegation letter should be signed and stamped by the delegating official entrusting the powers.

Before forwarding the delegation letter, it is wise to reread it and cross-check for errors to avoid any misunderstanding or further problems.

A sample of a letter of the delegation is enlisted below for the convenience of the readers.

Sample Delegation Letter Format

(Recipient’s Name)

(Address Line )

(State, Zip Code)

(Subject: Should be bold and summarise the content of the letter in a statement)

Dear (Recipient’s name),

This letter of delegation is a letter authorising Mr/Ms. _________

(List out the reasons and points in brief about the new responsibilities and duties of authorisation)

Thank you for your understanding.

Sincerely,

(Applicant’s name)

(Applicant’s Title)

Delegation Letter Of Responsibility

I will be in Delhi between April 25 to May 1 for the All India National Conference on Leadership. Hence, I need you to take charge of a few of my assignments and responsibilities in my absence. Kindly process all delivery orders that might be required to exercise during that time frame. However, there is no need to execute the big orders unless for those that specify emergency delivery. I’ll be back at the office on Thursday at around 8.30 am before proceeding to the airport, during which I will go through the execution process for emergency or urgent deliveries.

I will also inform the employees to ask for approval from you for scheduling the emergency deliveries.

Kindly check my e-mail and voice-mail once in a while to see if there are any dire emergency messages for which I shall update you with the password.

I shall be in touch with you every day to check-up on things and the situation. I understand that you will be burdened with my duties and responsibilities, which I did not want to impose. Still, I hope you know the importance of this National conference to our company.

Thank you for your help.

Delegation Letter Of Authorisation

I confirm and warrant that:

I am <Director> of <Organisation or Company> and am indeed authorised to sign this Delegate Authorisation Letter.

I want to appoint <name> <position> as the Authorised Representative and Delegate of <Organisation or Company>, to sign documents and act on behalf of <Organisation or Company> relating to the application, use, and revocation of Digital Certificate issued by India Certification Authority.

Applicant acknowledges that it can use the domain names connected with its business in the Digital Certificate the Subscriber requests and any subsequent and additional certificates obtained by the Subscriber.

(List the applied condition under the relevant regulations)

Regards,

Full Name:______________

Job Title:________________

Signature: _______________

Delegation Letter Sample

From:

(Applicant’s name)

(Applicant’s address)

(date of writing letter)

To,

(Recipient’s name)

(Recipient’s address)

Dear (Recipient’s name)

Subject: Delegation

Dear Mr. or Ms__________ (name of the concerned person),

This letter is to inform you that during my absence from_________to _________(mention the date) in the office. You are requested to perform additional responsibility and duty of attending my job as well. I understand that it is burdensome and inconvenient for you to handle my work along with yours, but I trust your capability and commitment.

Please submit a daily report to the divisional manager every day before you exit the office. In case any of my team members want to take a leave, you can direct them to connect with the manager.

When I had taken leave the last time, your support in my absence was highly appreciated by the management. This time again, I expect the same from you. I assure you that whenever you are in need, I will undoubtedly handle your responsibilities and duties.

Provided you require any help, please contact……………….(name the person) from my team. She will support you in managing the responsibilities and duties.

Thanking you in anticipation,

Yours Sincerely,

(Your name)

Delegation Of Authority Letter

A Delegation Of Authority Letter is a letter written to give someone permission to control a situation officially. A Delegation Of Authority Letter is considered a written confirmation to allow a particular individual to take over a specific action, delegate their duties, enter into a legal contract, etc.

This letter is written for multiple reasons, but most commonly confirmation to proceed with an assignment or project, authorisation of power of attorney, parental approval for child travel, permission to collect personal belongings or documents, and consent to act on behalf of the delegated official.

A Delegation Of Authority Letter needs to be written clearly, precisely, and to-the-point. The delegating official must clearly state the task and the reason behind it. The official needs to ensure that the starting and the ending data must be mentioned. Maintain a professional tone and end the letter on a positive and grateful note.

Delegation Letter Example

To whomsoever, it may concern:

This letter is to inform you that, I,___________ (name and title), delegate the authority herein described to the ______________ (position of the delegated title), on the terms and conditions mentioned below:

The ______ (job title) may review and execute, on my behalf, contracts in an amount and period not to exceed ( limit in rupees) and (period).
The contracts subject to this delegation are those relating to ( briefly describe nature of contracts).
The effective date of the delegation position is (specify the date) and shall run (indicate the time limit if any; if none, then indicate that it shall run until revoked by delegating official or his or her successor).
The delegate is not subject to sub-delegation without any prior notice and should express written consent.
This delegation is made under the University Contract Approval and Signatory Authority Policy and is subject to that.

(Signature of the recipient)

______________________

Name and Title of the delegating official

Date:

(Signature of the authority)

Acknowledged and agreed: ________________________

Name and Title of the delegate

Date:

cc: File (delegating official)

General Counsel ( This copy needs to transmitted within three calendar days of the execution time frame)

Delegation Of Signing Authority Letter

To whomsoever, it may concern:

The Delegate may sign, on my behalf, for the expenses related to my Research Grant Account ________________
The effective delegation date is ____________ and be in execution until ______________, or until revoked by the delegating official or by his or her supervisor.
The delegate is not subject to sub-delegation without any prior notice and should express written consent.

______________________

(Signature of the delegating official)

______________________

Name and Title of the delegating official

Date:

Acknowledged and agreed: ________________________

Name and Title of the delegate

Date:

Delegation Letter for Nurse

Name:_________

Date:_________

Medication pass-off

Aide washes hands between touching residents- Yes/No
RN observes aide assist residents with oral medications- Yes/No
RN monitors aide assist residents with patch medications- Yes/No
RN monitors aide assist residents with nasal medications- Yes/No
Aide correctly verbalises procedure for helping residents with PRN medications- Yes/No
Aide demonstrates the correct process for assisting residents with narcotic scheduled and PRN medications- Yes/No
Aide correctly verbalises procedure and makes use of the ‘five rights’ when helping with all types of drugs- Yes/No
Aide demonstrates good judgement with RN quizzes on sample scenarios- Yes/No

I certify that the staff member mentioned above is authorised to administer medications under my license according to the RN Delegation Clause of the Nurse Practice Act.

RN Signature:_________ Date:_________

Why is a Delegation Letter Written?