Letter Writing

Sample Admiration Letters: Admiration is considered to be a gesture that is used for appreciating somebody who has achieved any reward. With this admiration, the admired person gets boosted up and gets motivated to achieve more things in his/her life. The admired person tries to maintain his/her skills or abilities throughout life.

There are different modes which can get used for admiring somebody, but the most famous mode which maximum people use is admiration letter. This type of letters are written in different capacities such as letters to the government, personal letters (family, friends, or a colleague), business letters (workers, customers and employees) and in some cases, admiration letters are sent to role models and idols for their achievements. A person can write an admiration letter in both personal and organisational capacity. These letters are written with the main objective of expressing the sentiment of appreciation for someone.

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Admiration Letter Format

Before starting to write an admiration letter, you need to know the actual format so that you won’t make any mistakes. So you need to keep in mind the following points while writing an admiration letter:-

• Every admiration letter must express sentiments like praise, applause, compliment, gratefulness and thankfulness.
• An informal writing style must be maintained when the letter is in a personal capacity.
• A formal writing style must be maintained when the letter is in organisational capacity.
• When you are writing a formal admiration letter, don’t forget to mention your name, designation and authority.
• A formal admiration letter should be comprehensive and must be to the point.
• Always remember to close the letter with gratitude and try to make them believe that their contribution and efforts are valuable.

Samples for Admiration Letters

Here are some sample letters to make it more clear for you:

Admiration Letter To Your Supplier

Dear (name),

It has been a wonderful experience for us from the day we started working with your company. We are honoured to express sincere admiration for the unfailing services you have provided as one of our regular suppliers. We, as a team, appreciate your efficiency in maintaining the quality of the product throughout all these years. Your company has set a benchmark by providing the best products and services in the market, thus increasing the competition.

You have never been late with our supplies, we have always received the product before the deadline. In all these years of your service, we have never received a product that is defective, and our company never had a problem with the product quality.

We hope that you will continue to maintain your premium services in the coming years without compromising the quality. We will be happy to extend our contract with your company for more than 5 years.

Thanking you

Yours faithfully,

(Name)

Admiration Letter From Credit Analyst

Dear (name),

I am writing to you in order to express my feelings regarding your success. I am really impressed with the success you achieved in this short period. You have become an inspiration for me.

I belong to that category of people who cannot sleep at night thinking of the things they can do in life. Recently, I have come up with different business ideas which are unique and creative but never had the chance to turn these ideas into reality.

I am currently living in Miami, where I am working as a credit analyst in an international bank. I am seeking some advice from you regarding my career because, for now, I have no clue what should I do with my life. I just wish one day I can get a clear view on my career path.

I am waiting for your advice eagerly. Thank you for listening

Yours faithfully,

(Name)

Admiration Letter To Company

Dear (name),

I am writing to express how impressed I was when I received some quality service from your employees last week. I visited your store to buy furniture for my office. Your employees in the store were interactive and helpful. They carefully listened to all my requirements so that they can provide me with a product that can satisfy all my needs. I interacted with two of your employees named Rajesh Pradhan and Lopamudra Nayak. They really take their work seriously because they had the knowledge of every product in the store and their features.

With their knowledge and efforts, I was able to find the perfect product that satisfied all my needs. I am really happy with my purchase. From now on I will purchase all my furniture from your store and recommend it to others. Please inform your employees that their efforts didn’t go unnoticed and I am really impressed with them.

I look forward to working with your team in the future.

Yours faithfully,

(Name)

Official Admiration Letter

Dear (name),

I am writing you this letter to inform you that I am very impressed with the idea of upgrading and changing our customer service team. The changes you are planning to make are really impressive and can prove to be efficient in the long run.

I believe the changes your planning to make will benefit the company in various ways. This will increase the efficiency of the labour force, which will definitely increase the productivity of the company. This will help the management to plan for expansion in the future. I really admire you for this work because this will change the future of the company.

I hope that other departments will also take this idea positively and agree to make the changes that are required. A quick transformation under your guidance will be beneficial for the company on today’s date.

I hope that you will come up with more such ideas in the future.

Yours faithfully,

(Name)

Admiration Letter to Customer

Dear (name),

Getting an idea from a customer to promote products is not a thing that happens every day. But in this case, your idea of making provisions to promote products from different companies at places that are not being used is mind-blowing.

This idea will help companies to promote their products more in front of the target customers. Thus, companies will experience an increase in sales with this kind of promotion. This marketing idea not only advertised different products but also used up the place in the mall, which was completely unused from the beginning. This move will definitely help the mall as well as the companies who have stores in this mall. This will also give the mall more revenue because the mall can rent out the unused spaces to different companies for their promotions.

We really appreciate your idea and hope you will give more insights in the future.

Yours faithfully,

(Name)

Admiration Letter for Him

Dear (name),

You are the most beautiful thing that happened in my life. You are the one who put light on my darkness and made me a much better person. When I am with you, I just feel like I have achieved all the great things in my life. Every day spent with you is a memory that can never get erased from my heart and mind.

I can never be the same person because I am in love with you, and there is no one in this world who can love you more than me. You can’t imagine how much I love you and how much I care for you. I say this with pure honesty and humbleness. There is no lie in all this.

You mean to me much more than anything has ever had.

Yours lovingly,

(Name)

Admiration Letter to Loved Ones

Dear (name),

It is essential that you read this letter because it will explain to you a lot of things that remain unexplained. It will convince you of many things.

It has been two years since you have asked me to be your girlfriend. My heart beats for you since we had our first kiss. When I realise that you are with me, it feels like a dream come true. I consider myself the luckiest person in the whole world because I am in love with my best friend.

In all these years, my love for you has become deeper. Whenever something good happens in my life, you are the first person I want it to share with. When I am sad, it is you who can hold me and make me calm.

I just want to inform you that I love you more, and it is growing deeper with each passing day.

Yours lovingly,

(Name)

Admiration Letter To Girlfriend

Dear (name),

I am writing this letter to express how much amazing you are and how you turned my life into an adventure since we met. You are not aware of the beauty you create around you, the vibes that come from you make me feel like I am in heaven with the purest souls.

You are my precious possession which will become precious with every passing day.

Yours lovingly,

(Name)

Sample Announcement Letters: Making announcements is the daily part of our lives when you have to convey your point of decision. It can be in the form of a statement, intention, and decision making. It can be a declaration for something happening around or for an event to take place. It is a way to attract people and making them aware of an occasion. These are written on different topics related to an emergency, bad weather, business, budget surplus, and much more.

According to the listed topics, it clearly depicts that announcement letters have much variations and situations. Also, the format may vary according to the subject matters and legal bindings. However, these declarations general fall under informal categories. These should be very simple, precise to narrate, and efficiently depict the reason for the announcement. All the terms must be stated concisely and clearly.

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Sample Announcement Letters Guidelines

There are different points to keep in your mind before beginning with a letter. The following points must be read before you understand its format:

• You might not be as good as others in writing letters, or some people even do not like drafting them. However, it is important to write letters anyhow. Thus to make your work easier and quick, create an outline before you begin with it. Try to put ideas on paper and start arranging them.
• Please do not give a final draft to a letter until you have a rough draft of it. Start creating concise and short paragraphs that will take less time in creating a final piece.
• Announcement letters are generally used on behalf of a company or an organisation. Thus you have to make sure about ts printing cost. Your organisation might want to print them and distribute hard copies to other employees. Make sure your letter should include only a page.
• The use of bullet points depends upon the announcement you need to make. If you are instructing someone to ponder some points, better you include bullet points in them.
• Do not forget to include your goal statement in the announcement letter.
• An announcement letter is mainly written to promote an event, a wedding function, or bring a business change. Hence it is much important to provide detailed information clearly for the very situation.
• If you are writing a formal announcement letter, make sure to use proper phrases, the letter format must be perfect, and it should have a proper ending.
• It does not matter if you have placed points in proper order, but it is important to place them in a format.
• In the very first paragraph, make sure to introduce the receiver to the event. The very first sentence must state the reason for writing a letter.
• You need to write detailed information on the event in the second paragraph and include all necessary points.
• Give your contact number, address, and good wishes in the third paragraph, which is also your ending paragraph.

Samples of Announcement Letters

Below are the sample announcement letters both for informal and formal writing:

Official Announcement Letters

(Date)

(Address)

(Subject:)

Let us introduce and welcome a new apparel supplier to our growing list of partners.

Decathalon is famous for its good gym equipment rates, including T-Shirts, sweatshirts, caps, bottles, and other clothing material.

Decathalon has designed two new T-shirts with different printed styles, and our customers loved the purchase. Our customers have shown satisfying results, and we are grateful to announce this. They are working for more new such designs and targeting youth style of wearing.

There is an attached flyer below where you can select a T-shirt of your choice. This flyer also contains the new styles that are top rate presently.

Rich Welley

Merchandise Manager,

India

Sales Announcement Letters

To Whom It May Concern:

At Grecian Furniture, we are proud to announce the upcoming furniture sale at our store.

The sale will begin on 1st April 2021 with up to 70% discount on each product. Grab your choice and make the best deal with us for sofas, chairs, bed, and other furniture.

A live concert will be held on 14 April 2021, which will grab you to get an extra 10% off on your purchase.

Make sure to visit us at 345 Model Town Delhi and pick up the best product at desirable pricing.

Sincerely,

Grecian Furniture

Announcement Letter for a Customer

Date

Company Name and Address

ZIP Postal Code

Dear (Name of the receiver),

I am glad to be in partnership with you for the past two years. As a result, my services have brought good productivity and income to your business on a large scale.

However, this letter informs you that I am beginning with a new Form XYZ from the next month and leaving ABC firm for now. The reason being displeasure working with the staff members of ABC.

I want to invite you to XYZ and let me serve you with a new identity. I will doubly please you from the bottom of my heart and try to add double efforts. Kindly reach me through my new contact xxxxx-xxxxx.

I hope we will remain in partnership for future times.

Sincerely,

Ronald Montana

Birth Announcement Letter

Subject: Birth Announcement of Baby Boy

We are pleased to invite you to a small get-together with a new member of our family- Aayan.

He entered with great pleasure among us on 3 March 2021. See You Soon.

Yours

Mike and Danielle

Retirement Announcement Letter

(Your Name)

(Address)

(ZIP CODE)

(Date)

(Receiver’s Name)

Company Name

Address

ZIP Code

Dear Sam,

We are pleased to share retirement party news with you that Robert Montana is retiring from ABC.

You are well aware that Robert has always done his work with full dedication and has proved to be a valuable part of our work and team. However, he is leaving now, and we are sad bout this news. Hence, we have planned to throw a farewell party on 1 April 2021 from 7 pm at our office premises.

Hopefully, you will join us to thank Robert for his dedicated service towards us.

Sincerely,

(Your Name)

Promotion Announcement Letter

To all staff members,

We are pleased to announce John Pattinson’s promotion from the post of Junior Manager to Manager who came to us from GNDU, Amritsar and has been part of our organisation for the past 7 years. Over these 7 years, he has held many positions and worked honestly with complete dedication.

With his good experience with us, we are sure he will show up a splendid performance. In a manager position, John will head many departments and responsible for conducting different HR roles.

The company has thought to congratulate him through a success party and wish him a great future for his success. So, do join us for this party.

Sincerely,

Your Name

Salary Increment Announcement Letter

We are delighted to inform you that your splendid performance with us from the past 5 years made us increment your salary by 1.2 lac per annum from 1 April 2021. Hence your new earnings will be 10 lac from now on.

This increment is due to your outstanding performance and dedicated hard work towards our various projects. As a reward, we have planned to increase your annual income, and we hope this will encourage you to give better performance.

Thanks for your commitment made with us for such long 5 years.

Sincerely,

Rashi Garg

Sample Letter of Error: Error letters are letters addressed to point out errors that someone has made and try to improve or correct them. Some mistakes are more severe and more extensive than others, and some even have economic consequences.

However, accepting and trying to fix them determines the recipient that he or she can trust you. It does not signify if it is a typo in coupon discounts, an omission or error in newspaper listing, a billing error, or an error in a bill. Drafting an error letter will further make things right again and enhance the possibilities of maintaining the relationship you had with the recipient.

A letter of error can be of two kinds; if you have done anything wrong and the error is on your part, then you need to write a letter stating that something has gone wrong; on the contrary, you can write a letter opposing a mistake someone else has done.

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Some essential points should be contemplated in both types of letters. The language should be professional; the letter should be accurate and address the main issue or the problem. It should also provide a settlement of the issue and a resolution.

If the error is at your end, it will be wise to write a letter as soon as possible for you, stating what could be the actions you can take or have already taken to amend the error. It is better to add an apology for the incident affirming the damages. The tone of the letter should be respectful and concerned, implying that you realise what nuisance it has caused.

In case someone else has caused a mistake, you should write a direct letter, providing sufficient detail of what has occurred. Remember that most of the blunders are erratic, so proffer some space to the opposite person to amend the predicament or resolve the problem.

Proceed to the point of the solution and desist from accusing anyone. Your letter should be written with a reference and should be based on data, but it should be polite and considerate; at the same time, it should clearly assert the issues you have encountered. If your previous charges are not treated, then you can draft to a higher authority or in the form of a warning. A sample of this type of letter is also attached to this template.

Letter Of Error Format

While writing a Letter of Error, the following pointers will help you to write the letter properly-

• The selection of words must be used accurately.
• Keep the tone polite, and convenient.
• Avoid offensive languages, or it may discourage your reader.
• Express your apology and the language should be professional
• The letter should be specific and address the main issue or the problem
• Be careful and avoid personal judgment.
• Add an apology affirming the damages.

Error Letter for Tax Mistakes

Eva Omar

ABZ Address

State, ZIP Code

DATE

Recipients Name

XYZ Address

State, Pin code

Subject: Usually bold, summarises the purpose of the letter

Dear Eva,

I am writing to complain regarding the mistakes in my tax dues. I am Eva Omar with a TIN of 222444777. This morning, a note was sent to me stating that I still owe the additional state taxes since I miscalculated my dependents’ deductions. Kindly note that I am supporting four individuals and not two, as indicated in the note earlier. I would be grateful if the required changes can be made at the earliest possible time. Thank you for looking into this matter.

Sincerely,

Eva Omar

Information: number

Letter of Apology for Error in Billing

Your Name

Branch

Address of office

City, State, Pin code

Phone number

Email id

Date

Name

Address of office

City, State, Pin code

Dear Ma’am,

Thank you for notifying us about the misprint in the bill. We are extremely apologetic for the error the typewriter made by mistake. The actual item price was ****, but the typist added an extra 0. We understand the consequences you had to face by travelling all the way from your place back to the store to inform us about the error. We guarantee you such mistakes would never be repeated from our side.

We acknowledge you informing us about the error and allowing us to rectify the mistakes.

We have made the arrangement and are sending you the remaining balance with an employee and apologise to you once again for the inconvenience induced and hope to assist you better in the future.

I hope this does not cause any hindrance to our business relationship.

Sincerely

Your Name

Designation

Letter Of Error for Newsletter

Name of Recipient

Address

State, Pin Code

Subject: Usually bold, summarises the purpose of the letter

Dear (Name of recipient),

This letter is to make a correction in our newsletter published on November 6. As the letter stated, workers are to get a bonus for Christmas amounting to Rs 1000, not Rs 10000. Most of you have comprehended this glitch. Any difficulty faced by anyone created by this error is repented on our side.

Your attention has pulled the company sales up to 10% as we approach this year’s end. We appreciate that and wish you all happy holidays.

Sincerely,

Name of the sender

Designation

Error Correction Letter

Name

125 South Road

Victoria 12345

Dear Mr XYZ,

We are writing to you to amend the incorrect information we gave you the other day. One of our shop assistants said you would provide a specific discount to our customer during March this year. This special allowance is actually between March to May this year.

We hope this correction will make you aware of the correct message. We apologise to you for the inconvenience it may cause you.

Thank you for your attention. We look forward to serving you.

Sincerely,

Owner Name

Error Letter for the Wrong Email

Date

To Name

Sub: Usually bold, summarises the purpose of the letter.

Dear (Recipient name),

I am writing to amend the incorrect information I provided for an email you received on (Date) under the subject (Indicate the issue).

Kindly ignore the email. It was meant for another client. Sorry for the mistake generated by the mail.

I hope that this will not be repeated in the future.

Thank you for your understanding.

Sincerely

Sign

Name

Organisation

Apology Letter To Client for Customer Service Error Letter

Company letterhead

Date

To

Recipient Name

Sub: Usually bold, summarises the purpose of the letter.

Dear sir/madam,

We apologise for the error made by our customer service team while capturing your registration details.

As a company, we realise that this mistake can have severe outcomes. The department head identified the fallacy, which made a call to you and made the required changes.

We have initiated strict rules to ensure that this is not repeated in the future.

Thank you for your patience.

Yours,

Name

Signature

Designation

Company

Sample Reservation Letters: Reservation is a term that refers to booking a place or a spot at an event, a conference, for an activity, or even at a resort. Letters of reservation are, therefore, a request to book a location that an individual can take up upon receiving confirmation. This saves the hassle of last-minute panicking in case there are no more spots left at a place or an activity that has a limit on how many people can enter or participate. Usually, this can be done with a phone call or by filling out a pre-made form. People can easily just call or fill out the form in time, and they have their spot. But in this article, we will talk about how to write a letter making a direct request for a reservation, should such a need arise.

There could be multiple scenarios where you could need to write a letter for reservation. For example, if you want to arrange a function or such at a location that has been used for another purpose solely. If you need to make a reservation at a site in a foreign country, or if you need to travel to a place that is remote and said location isn’t accessible by any means other than post. In all these cases, you would require a letter of reservation written to the management or whoever else is in charge of the places.

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If you need to write such a letter and have not done this before, there is no need to worry as it is a relatively simple letter to write. This sort of letter can be official or unofficial, depending on the details of the need. The letters should be direct, simple, as well as to the point without beating around the bush. It is vital that you mention all the correct details required of everything that you are requesting when you are requesting it and for what. If you want to ask for a service that they do not usually offer, it is best to mention that in the letter itself rather than doing so after reaching and potentially being let down.

Make sure you put in all of the personal details as are required so that the recipient of your letter can contact you with the confirmation or whatever other communication may be required. In this article, we will look at five different sample reservation letters. You can use the templates of any one of those as you see fit to write your own reservation letters if need be.

Reservation Letter for a Hotel Booking

Lavelle Inn

3433 Harwich Port

Cape Cod, Massachusetts

02532

Dear Lavelle Inn,

Kindly note that I would be traveling to Harwich Port in Massachusetts on the 10th of November 2021, and I would require a room for two people for three weeks.

I would like to make a reservation for one of your ocean-view suites that is inclusive of two beds. The price on your website for one of these rooms is $200 per night, and I would pay accordingly for the duration of my stay there.

Please call me at 284-445-3344 to confirm and verify my resignation for the same.

Thank you,

Julia Devin Marquez

Letter for Reservation Confirmation

Bon Resort

3433 Harwich Port

Beverly, Massachusetts

02532

Dear Bon Resort,

I am writing this letter post the conversation we had earlier about the reservation of your resort for the reunion on the 20th of September 2021. I would like to confirm the reservation at Bon Resort in accordance with the schedule mentioned.

Please make reservations for the same on the day mentioned. I have attached with this letter a receipt with the advance payment. The menu for the food that I would like to request has also been attached.

I hope that all the arrangements will be made before we arrive according to all that has been requested and all that we’ve spoken about. Please contact me if the need arises.

Thank you,

Robert Stark

343-566-2456

Letter Requesting Reservation at a Restaurant

Au Bon Pain

3433 Salem

Massachusetts

02532

Au Bon Pain Mangagement,

I would like to request for the reservation of tables at your restaurant for a large group of 30 people. This is for the 28th of June 2021, at 5 pm. We are a traveling amateur boxing team, and we would like to rest after a match and enjoy a high-protein meal. After this, we would be moving on to another time.

We don’t have the means or resources to provide for our own meals as of right now. This is why we have been getting in touch with local restaurants that have been recommended to us to see if they can accommodate all of us with the food required. That would be a full steak meal for 30 individuals, with sides to go along.

If this is possible by your staff, then we would be more than willing to make a deposit with you and pay the remaining amount on the evening itself. Do get in touch with me if you acquiesce to our request at 345-687-8493 or at [email protected].

Thank you,

Yu Hinata

Reservation Letter to Host a Seminar

XLR Hotel

5958 Cambridge,

Massachusetts

02532

XLR Hotel,

We would like to make a request for the use of your resources and conference facilities for a seminar that is scheduled for the 17th of July, 2021, from 10 AM to 5 PM. The seminar is about money management to get out of loans and to save for retirement in a failing economy.

We would need access to space for at least 100 people. As well as a projector, a mic, a sound system, as well as lunch for the people attending.

If this is possible and you are willing to accommodate our request, please get in touch with us at 4394-4342-348 or [email protected].

Thank you

Jack B.

Reservation Letter for a Christmas Ball

Green Theory

5958 Olive Garden,

Massachusetts

02532

Dear Green Theory,

I would like to make a reservation with you for ten people for the Christmas Ball that has been arranged by your restaurant on the 20th of December this year. I would like that our party to be seated towards the middle of your restaurant so we can easily see what is happening on the stage, while not being hurt by the loudspeakers on the side.

I have included a cheque that would cover the total amount for the required seats. If you’d like to get in touch for anything, please call 454-462-5643. I look forward to the Ball and the excellent food, company, and entertainment.

Thank you,

Janice N.

Job Request Letter: What is a Job Request Letter? A job request letter is a formal letter that is addressed to an organisation with the intent of finding a job opportunity within the company. The letter also tells the organisation why you are a suitable candidate for the organisation.

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Job Request Letter Contents

What does a Job Request Letter Contain?

A good job request letter contains the following information:

• Your professional experience
• Your educational qualifications
• Acquired skills (which might be relevant for the job)
• The reason why you want to work with the company

Furthermore, since a job request letter is almost always addressed to a competent authority, it is a formal letter and all conventions of formal letter writing must be followed. This also includes professional language and tone, and other relevant documentation to support your application (such as experience certificates/ skill certificates and more). In this article, we shall explore how to create the perfect job request letter.

Job Request Letter – Guidelines

Following are a few tips and guidelines to be followed when writing a job request letter:

• Address the letter to relevant authority (such as the HR)
• Avoid jargons or slangs in the request letter
• Make sure you clearly state why you would be the ideal candidate for the job
• State your prior experience and qualifications. Try to ensure that they are relevant to the job which you are applying
• Also, ensure that you attach documents to support your application.
• Lastly, make sure that the language used in the letter is formal and professional.

Job Request Letter – Template / Format

Following is a commonly used template of a job request letter:

Job Request Letter Sample

Following is a sample letter for a job request application. Feel free to modify it according to your preferences.

FAQ’s on Job Request Letter

Question 1.
How do I write a Job Request Letter?

Answer:
Address your job request letter to the concerned authority of an organisation – such as the HR or a competent manager. Your request letter must also include your professional experience, educational qualifications, acquired skill set and more. Most importantly, explain why you want to work with the company. Also, remember that this is a formal letter, hence, all formal conventions of letter writing must be followed.

Question 2.
Why Should You Write a Job Request Letter?

Answer:
A job request letter will let the hiring authority know that you are genuinely interested in working with them. It also provides a chance for you to express your skills and strengths which the employer may find relevant for the job.

Question 3.
What does a Job Request Letter Contain?

Answer:
An effective job request letter will require you to provide details about your professional experience. You will also be required to divulge details about your educational qualifications and other skill sets that might be deemed relevant for the job. The most important detail to mention in a job request letter is the reason why you want to work with the company. If all these details are provided, chances are high that your application will be screened and processed for an interview.

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