Order Letter Samples: An order letter is a document that approves the buying and selling of a product and presents items’ details. It may also include the features of order, quantity, colour, product, mode of payment and date(s) of shipment, etc. The receiver will precede its demands on getting this letter. This letter is an official paper and can have legal value.
The letter should be outlined accurately and shall be reached before mailing it to the other party. Usually, an order letter is a brief letter and is particular about what to write. You have to be sure about what order you are placing; specify the orders accurately and precisely, the product quantity should be written in both words and number. Also, add the details regarding the product, its name, model number, quality or, quality of the product.
You should sound professional and polite; try to include all the details to avoid any inconvenience. You should address the receiver attentively and politely. Tell the recipient that you trust them, and their working-level meets your comfort level. Also, mention your contact details like postal address, contact number, address where you want your goods to be delivered quickly.
Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.
Get in touch with the recipient in case of any confusion or problem. The order letter is essential in business, so it should be placed by an authority. One can begin drafting a rough draft and the final draft should also be rechecked. The letter should be on the letterhead of the company and should be signed by the sender.
Order Letter Example
Subject: Order for 200 copies of Science
Dear Sir / Madam
As per our discussions on ________ (meeting date), we are happy to set an order for 200 copies of the Science book by _______ (writer) for Class IX for the ICSE Board on the following terms and conditions:
- The price of each book will be Rs ______ (inclusive of all taxes)
- Shipment will be made within 7 days from the order date.
- Order not delivered as per the above conditions, the order stands cancelled.
Please find attached cheque number __________ dated _______ for Rs __________ towards advance for the order.
With Regards,
(Name of signing authority)
Sample Letter of Order
Tuffer Kitchen Appliances
Name
Address
State, zip code
Dear name
We want to purchase 55 indoor grill machines (Model #43423), all in silver colour. Please charge this purchase to our pre-existing account that we have with you. We hope to receive this order no later than Thursday, March 12th, 2020.
Please confirm that you received this order by calling us at (phone number) anytime during business hours. Thank you for your assistance
Tuffer Kitchen Appliances
Letter of Ordering Goods Sample
Company Name
Address
State, Zip Code
Dear Company name
My name is Clara, I would like to order 14 pendant lights from your catalogue. Their item number #17544000. They are listed at Rs 648 each.
I have added a certified check for Rs 9072/. That should cover the cost of the lampshades.
I have also attached the address to deliver the items(mention address).
Your Name
Address
State, Zip Code
Sample Order Letter
Manny Manufacturing, Inc.
4378 E. #4th Street
Place, Zip Code
February 5th, 2008
XYZ, Inc
Place, Zip Code
Attention: Sales Department
I’d like to order (mention the orders in a table). The reference numbers are from your 2003 catalogue. Please include a catalogue with my order.
I want this order to ship COD complete. If you cannot send the complete order within 10 days, please inform me immediately. I can be contacted at 87609967.
Thank you
Name
Designation
Order Letter Format
Date
Address
State, Pin code
Dear Name
Greetings
I was very happy to know that your purchase order with a case number was referred to my office by (mention office name). I must state that you made a good choice about the (write item name). However to ensure its consistency , local representation, and the steadiness of the service, we only sell our goods through selected sellers.
Please take the local dealer’s name and address in your area: (give information of the dealer).
Your order has been referred to their office.
Please feel free to contact us. Thank you for your support.
Sincerely,
Name
Sample Purchase Order Letter
To
Name
Place
Dear Sir/Madam,
Sub – Purchase order “XYZ”
As per our EMail confirmation /Telephonic discussion with (name) we are very happy to place an order for XYZ as per the following details and specifications :
Mention (Designing Charges) ,(Size of Hologram Label),(Quantity), (Price), Any other specifications,and the Business Terms. Also mention the Delivery date, amount to pay, Taxation, CST Number and Billing Address.
Thanking You
Yours Faithfully
Authorized Signatory
Company name and seal
Order Letter Sample for Boots
Date
Ms. Warna T. Rantos
Buyer
EFL Boots
Place
Dear Name
With reference to our previous discussion on Date during our previous visit of your factory for the purpose of the order of boots. We would like to inform you that we are happy to place an order of 500 pairs of black boots in the already discussed designs and sizes. We would be grateful if the order is delivered at our warehouse located at (mention place) by (date).
The payment for the said order will be on a COD basis. Kindly consider the orders to be revoked.
We wish to have a fruitful and long relationship with your organisation.
Please feel to contact for any queries and clarifications.
Sincerely yours,
Your name
Order Letter for Mobile
Date
Name
Address
State, Pincode
Dear Name:
I would like to order 15 pcs of Nokia mobile phone, as displayed in your Home Magazine of July issue. I believe that this mobile is still available and still on promo.
I will appreciate it if you will send me these pieces as soon as possible in my store. Please charge this purchase to my account.
Thank you
Sincerely yours,
Name
Manager
Sample Order Letter
Date
Name
Purchaser
Company Name
State
Dear Name
I hope you are having a great day.
My manager called our office last Wednesday and placed an order for the following things:
- 10 boxes of Toothpaste
- 7 boxes of Mixed Cologne
- 12 cases of Palmolive Shampoo
- 10 cartons of Bar Soaps
- 15 boxes of Assorted Lotion
In this regard, I would like to deliver these items before August 15th since I already transferred my payment to your account.
Thanks
Yours Truly,
Your Name
