Last Pay Certificate: Often used in the context of a government job, the last pay certificate is a document that details the salary drawn by an employee when they are transferred on duty from one place to another. Alternatively, the last pay certificate is also applicable when an employee returns from leave.
Transfers on duty include two types:
- Proceeding from one state to another or one circle of the audit to another
- Proceeding from one place to another within the same state or circle of audit
Why do you Need the Last Pay Certificate?
If you are a government employee and are transferred to another state or circle of audit, then your salary will need to be drawn from a new office/treasury. The last pay certificate will be provided by the Drawing and Disbursing Officer (DDO) on filling the application form (Format G.A 62).
In this article, we shall explore more about the Last Pay Certificate, its application process templates, samples and more.
Last Pay Certificate Details
The following details are included in the last pay certificate:
- Details of salary drawn
- Amount of allowances
- Date and time of joining duty
- State insurance number
- Life insurance policy no:
- Types of recovery loan advance (if any)
Last Pay Certificate Timeline
The last pay certificate will be released within a maximum of 10 days. If the government employee still has not received the certificate within the stipulated time period, the matter should be reported to the Head of Department.
Last Pay Certificate Format
Following is a commonly used format for last pay certificate:
Last Pay Certificate 1. Last Pay Certificate of ________ of the ________ preceding on ________ to ________ 2. Has been paid upto ________ at the following rates:
7. He/ She is entitled to draw the following: 8. He/ She is entitled to joining time for ________ days 9. The details of the Income Tax recovered from him/ her up to the date from the beginning of the current year are noted on the reverse. Details of Recoveries
Deductions Made from Leave Salary
Name of Month
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FAQ’s on Last Pay Certificate
Question 1.
What is the Last Pay Certificate?
Answer:
The last pay certificate is a formal document that shows the salary drawn by a government employee when they are transferred on duty from one place to another or return from leave.
Question 2.
What is the application for the last pay certificate?
Answer:
Often used for employees working under the government, this certificate is a prerequisite when the government servant gets transferred to another state or a circle of audit as their salary will need to be drawn from a new office or treasury.
Question 3.
What are the details included in the last pay certificate?
Answer:
The last pay certificate contains the following details, such as the salary drawn, amount of allowances, date and time of joining duty, state insurance number and details about the life insurance policy.
Question 4.
Who issues the last pay certificate?
Answer:
Usually, it is the Drawing and Disbursing Officer (DDO) that issues the certificate. However, the applicant will have to file the application form – Format G.A 62.