Intimation Letter: What is an Intimation Letter? Intimation letters are usually addressed to a current employer by an employee when they find themselves eligible to apply for a new job. However, the candidates must apply through a proper channel and provide the necessary details in order to successfully proceed with the request.
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Why Should You Write an Intimation Letter?
In India, an intimation letter is required in government institutions, i.e., when a government employee wishes to apply for a new post. In such cases, the main aim of this letter is to acquire a no-objection certificate. This certificate is an important document, especially when an existing employee wishes to join a new organisation. Alternatively, intimation letters can also be used by non-government employees to seek a no-objection letter from their employers. In this article, we shall explore the basic guidelines to draft an intimation letter. We shall also explore some important templates, formats, tips and samples of intimation letters.
Intimation Letter Guidelines
Following are a few guidelines to be observed when drafting an intimation letter:
- An intimation letter is a formal letter, hence, the formal conventions of letter writing must be followed.
- Explain the reason why you need an intimation letter – this means telling your current employer that you are applying for a new job
- Also, request that you need a No-objection certificate or a reference letter as this is the primary goal of writing your intimation letter
- Be polite and professional
- Express your future plans – I.e., in case you do not get selected, you will remain employed with your current employer.
- Proofread the letter before sending it in.
Intimation Letter Template / Format
Following is a commonly used template for an Intimation Letter:
Intimation Letter Template From, To, Subject: Intimation Letter Salutations, (Body: Make sure that the first line of the body is direct and to the point. Explain the reason why you are writing this letter and also if you require any additional documents from the employer. Be polite and professional in your tone. Furthermore, express your future course of action if you happened to be rejected for the post. And as usual, proofread the document before sending it in.) Signature Signature) |
Intimation Letter – Sample
Following is a sample of an intimation letter. You can adopt the same format and modify content according to your preferences.
Intimation Letter Sample From, To, Subject: Intimation Letter Dear Sir, I am writing this letter as an official intimation that I will be applying for a vacancy in the National Power Sector Institute (Case no: 392042), which was published recently. I find myself to be a suitable candidate as I have all the required qualifications and experience for this job. I will be applying for this post through an established government channel. Hence, I kindly request you to issue a NO OBJECTION certificate as I will be required to attach one with my job application. In case I do not get selected for the aforementioned post, I will continue to work with your organisation. I do hope that I have clearly explained my intentions and hope I do not cause a hurdle in the upcoming days. I sincerely hope you will have no objections regarding my decisions. If you are able to oblige and kindly provide my documents as soon as possible, I will be extremely grateful to you. Thank you Yours Sincerely |
Intimation Letter Download
Intimation Letter Sample From, To, Subject: Intimation Letter Dear Sir, Please treat this letter as an official intimation. I have found a suitable vacancy with the CyberCell Department and I will be applying for the position of Senior Programmer. I believe I am a suitable candidate as I have all the necessary qualifications as well as experience for this post. I will be applying for the same through official channels only. Therefore, I request you to provide an Experience Certificate as I will be required to provide one in my application form. Please do note that in case I do not get selected, I will continue to provide my services for your organisation. I do hope that my intimation letter has explained my steps clearly. In case you wish to reach me for clarifications, please contact me on my phone number. I hope that I have made my intentions clear in this letter. I hope that you have no objections to my decisions. I sincerely hope that you will provide me the requested documents as quickly as possible. Thanking you in Advance Yours Sincerely, |
FAQ’s on Intimation Letter
Question 1.
What is an Intimation Letter?
Answer:
An intimation letter is a formal letter that is usually addressed to an employer by an employee when they want to apply for a new job. The letter essentially informs the employer of the employee’s decision and also requests certain documents such as NO OBJECTION letters.
Question 2.
Why Should You Write an Intimation Letter?
Answer:
Intimation letters are a prerequisite for joining a new job. Most often, it is required in government institutions, when a government employee wishes to apply for a new post but does not intend to resign from the job (if they are not selected for the post they applied for).
Question 3.
How do you write an intimation letter?
Answer:
Intimation letters are addressed to the employers, usually individuals who have the authority to grant or authorize requests. The employee must state the reason why they need such a letter and also provide additional details which may support their cause. The employee must also explain what would be the situation if they are not selected for the post. Moreover, this type of letter is a formal document, hence all formal conventions of letter writing must be followed. Lastly, proofread the letter before sending it.
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