Letter Writing

Sample Letters of Disappointment: Disappointment is a lack of satisfaction induced by an act or an incident that is cheaper than expected. Disappointment has many aspects; it could be of any kind or variety. A letter of disappointment can be written for a family, colleagues, friends, relatives, or any social circle,

On the other hand, the other letter of disappointment is the official or formal, which entertains a company’s disappointment with another, customer dissatisfaction, a complaint of an organisation towards the employer, complaint towards the administration, dissatisfaction over the standard of a commodity or quality of a job.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

In both cases, there should be a substantial reason behind the letter of disappointment.

• First, the letter should be factual, as it will not be considered if it does not have a ground-based basis.
• The letters of disappointment should be valid and presented professionally and have reliability. This point becomes more relevant when it comes to formal letters.
• Letters of disappointment should be well written, concise, and comprehensive.
• The letters of disappointment should not sound rude.
• The tone of the letter should be friendly. Your point should be conducted in a way that will help to take the matter towards a settlement.
• The letter should have a co-operative and complimentary tone.

A well-written letter of disappointment should have some suggestions that will lead to a situation instead of just complaining about them. Such letters are not considered and suggest a way out, but you can also demand compensation.

Letter Of Disappointment for Delivered Products

Place name

Date

Name

Designation

Address

State, Zip Code

Ref: Incomplete Delivery

Dear Recipient Name

I want to call your attention to your first delivery of _______ (item name) set on the date under the transaction code 2363700. Our records show that only 1550 units were delivered on the said day, as stated in the delivery form and reviewed by our team.

As per our agreement, a total of 2,000 units were supposed to be delivered on the first delivery date. I regret to notify you that your company was not capable of following the stated agreement. The incomplete delivery has already caused some obstacles in our projects. As such, I request you to immediately work on the problem and deliver us the missing units collectively with the second delivery on ________ date.

I think there will be no more hindrances in performing this task. Thank you. I look forward to your full cooperation.

Sincerely,

Sender name

Disappointment Letter to Hospital Staff

Date

Your Full Name

Address

Post Code

Tel No.

Email

NHS NO.

Hospital Number : D

Patients Date of Birth

Head of Patient Relations

Hospital Name

Place

State

Dear Sir/Madam,

Re: Patients name, Date of Birth, Address

I am writing to you to lament about the treatment I received at _______ HOSPITAL & WARD/DEPARTMENT WHERE INCIDENT HAPPENED

• Please see the enclosed leaflet for the hospitals covered by _______ (Hospital Name)
• Give further information on different sheets, if required
• Do not leave out any part of your complaint or any relevant information.

Disappointment Letter on Poor Service

Name

#425 Crestview Manor

Place, Zip Code

To whom it may concern :

I am writing to express the bad service I received when I called your customer service line on __________(date).

I had originally bought an external hard drive from your company. When I got home, I was having difficulty setting it up. So, I read the information sheet and decided to call your client service department.

After being put on hold for 10 minutes, I was greeted by a very ignorant agent. They kept on interrupting me, they were loud, and they offered no help to my problem. In the end, I had to return the hard drive to the store, and it is safe to say I will never purchase any products from your store.

Thank you

Name

Disappointment Letter to a Friend

Name

Your Address

Date

Dear X

A few months ago, you started drawing away. It became obvious that you weren’t as excited to see me or as available for me. At first, I was worried because I didn’t see a reason for it, but now it’s too late, and I see you are too busy (although I’ve always believed you’re never too busy for your preferences).

It just took me a while to affirm that I no longer meant to you. There was the routine doubt, ego-hurt, frustration/rage as I, too, am a human. Nevertheless, I hope someday we can solve our differences.

Yours faithfully

Name

Disappointment Letter

Name

Your Address

The Manager,

Address of the Sports Centre

Date

Dear Sir/Madam,

I am writing to talk about a recent visit to the Nehru Sports Stadium. I want to express my disappointment with the service I received.

Though the staff was polite and helpful, they lacked basic knowledge about sports. None of them could offer any advice to me choosing a Table tennis bat. I recommend that you send your representatives to suitable training courses.

Another reason for the complaint was that the swimming pool was closed. I understand that servicing and maintenance are required for every department. However, when I called the other day before my visit, the receptionist did not notify me about the pool.

Please look out through this matter and I hope you will consider these points and I will look forth to hearing from you.

Yours Faithfully,

Sender name

Disappointment Letter sample

Your Name

Address

Today’s date

Business name

Address

Dear Sir/Madam

On (date of the contract), I purchased (leased or rented) a product or service from you: model ABC, at a price of …. (give as many features as possible including model or other numbers that might apply).

The purchase contract was made at your store located at (give details about the store’s location, the person you dealt with, any relevant description made to you about the product, goods or services).

(Describe the problem here)

Then state what you want from the business.

I look forward to your immediate reply. You can contact me at my contact no. I am hoping for an early response.

Yours truly,

Signature

Name

Letter of Disappointment to Lawyer

Name of the lawyer

Name of the law

Building number and street name

Town

Country

Postcode

Your Name

House and street name

Town

Country

Postcode

Number

Today’s date

Sub: Formal complaint against [ name of the law firm or lawyer]

Dear name

Law firm name

contact number

I am writing to make a formal complaint against [ lawyer name]. My complaint is that the lawyer neglected to provide me with a satisfying service after explaining why the lawyer was hired [ for example dealing with the purchase or sale of a house]. Mention the date when the incident occurred.

Mention the problem and list out the mistake you think happened. Make it short and to the point.

Disappointment Letter about Doctor

Date of letter-month, day, and year]

[Recipient names]

[Hospital name]

[Street or P.O. box address]

[City, State ZIP code]

Dear [recipient’s name]:

I am penning down to you about a recent problem when I saw one of your staff doctors (mention the doctor’s name). On February 28th, I saw Dr ______ for a follow-up in the clinic. At that time, he was insulting and impolite and ignored to explain my medical questions. This was utterly unacceptable to me.

Please reach me so that I can further discuss this matter with you. I would also want to discuss the probability of shifting my care from Dr ___________ to one of your other doctors. I look forward to hearing from you. Thank you in advance for solving this critical matter.

Sincerely,

[Signature]

[Sender’s names]

Disappointment Letter for Bad Service

Name

Store Name

Place, Zip Code

To whom it may concern :

I am writing to express the poor service when I went to your store on ________ (mention date) to buy the ________ (product name).

When I went to the store the members in the store were very ignorant and they didn’t have the audacity to come forward and ask for client service. They made me wait for around 15 minutes and then I was greeted by a very ignorant agent.

They kept on interrupting me, they were loud, and they offered no help to my questions . In the end, I had to come out, and it is safe to say I will never purchase any products from your store.

Thank you

Name

Letters to Inform Customer of Price Decrease: Whenever we go market, the price is kept on prior factor before purchase. Pricing deals with the supply-demand relationship. Usually, when customers visit you, they look for a good discount on products. However, it would be best if you kept them updated for improving your sales. Letter writing is an appropriate way to inform your customers about a decrease in the pricing of products.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Price reduction attracts as many customers and attracts them to your business. People surely visit when they come to know about price reductions. It is a good strategy to convince them of purchasing your products. However, the way you inform someone must be professional quality with a perfect start and attractive words. You can utilise different and unique words like changing names, etc.

• These are business letters, so the tone must be professional and not informal.
• Try to value your customers and show your products can benefit them.
• Try to raise excitement among your customers, which will urge them to buy your products.
• Choice of words must be attractive to get additional customers.

Below are some samples which will help you write a letter for a price reduction. Hopefully, these are usable for you.

Sample Letters to Inform Price Decrease to A Customer

Below are three letters are written for price reduction of products:

Sample Letters for Price Decrease

Your Name

Your address

Date

Receiver’s Name

Receiver’s Address

Subject:

Dear Receiver’s Name

We are honoured you are our regular customer for the past 3 years. We value your interest and always look to keep improving services for you. We always look for the best offers to be given to our valued customers.

Thus here is good news for you with an announcement of a price reduction on Levis brand products. The discounted sale will last from 1 April to 5 April 2021. There is a total of up to 50% discount on the products. We value your time and our commitment made to you. Thus we ensure to provide the best quality for your satisfaction.

Please be in touch with us for more updates on the pricing. Do not hesitate to place an order with us for the best-valued Levis products. We will be waiting to process your orders.

Thank you for your time and business relationship with us for the past years. Be free to share your feedback with us any time.

Sincerely,

Letters to Inform Customer of Price Decrease

Below is one more example to inform the customers about price reduction:

Your Name

Address

City and ZIP Code

Date

Receiver’s Name

Title

Company Name

City and ZIP Code

Dear Receiver’s Name,

We are very thankful to you to be our valued customer for the last five years.

At Mango, we always keep looking for a new approach to attract our valued customers with better services and products. After reviewing our periodical expenses and pricing, we have planned a seasonal discount for you from 13 April- 14 April 2021.

We have planned to discount up to 60% on every product with the Mango brand. We believe you would be happy with our new pricing discount. Please feel free to get in touch with us any time you want. We are ready to help you at each moment. You can also reach us online on our website.

We are waiting to hear from you and your feedback on our new collection of bags and clothes.

Name

Sincerely,

Your Name

Title in the Company

Announcement Letter for Sample in Price Reduction:

Date

Name of Recipient

Company and Address

ZIP Postal Code

Dear Recipient Name,

We are really grateful for the exciting opportunity we got to inform you about. As reviewing our past year expenses and sales, we have planned a new opportunity for our valued customers to join us on the new seasonal sale’s special days. We have planned to reduce product pricing this year.

We have planned to value our customers with good price reductions on our special bags for the next six months. We are glad to pass this information to you as we have a connection for the last 5 years. However, the reduction will not include any additional discount. Visit our website to know more about the sale. Also, you can reach us through a call contact. We are waiting to hear from you.

Yours Truly,

Response Letter Samples: Suppose someone sent you a letter that can be either in the form of a request or to make you aware of some facts; they will always expect a response in return. There are many occasions when someone would expect you to respond, but every response format might differ. These response letters can be either official or unofficial. However, searching for each of them could be difficult. No worries, here we have certain examples for you to write a perfect response letter and solve other’s queries that have been raised before.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

How To Write Response Letter Samples?

Before you begin writing a letter, you need to keep some points in your mind, as mentioned below:

• Think of the situation for which you are responding. Write a response accordingly with a perfect analysis of the letter.
• If the letter is formal, make sure you write it in a perfect format. Keep your tone positive and professional. It would require a good selection of words to attract someone.
• In case it is a letter to clear some misunderstanding, keep your tone positive always. It is to ensure it does not raise further disputes.
• Do not always try adding your point of view. First, read what others are saying and try to analyse if they think better than you.
• Do not take excess time in responding to someone. The sender generally looks for quick replies from you.
• Your letter must be precise and straightforward so that receiver understands it quickly.
• Suppose someone is asking for your help, but you are unable to do so. You must show regret behaviour and mention you are unable to help them.
• If some response letters need a negative response, make sure it should not offend the receiver.

For your reference, below are some sample response letters for your future reference.

Free Sample Response Letters

Date

Receiver’s Address

Dear Receiver’s Name,

We are really very thankful to you and the staff members who have worked so hard for our help. You have done your work within committed time.

I am writing this letter in response to your letter received on 22 March 2021. I read that you are expecting a salary raise this year. I know you have completed your committed time with us and shown your best performance.

I am thrilled to inform you that you will experience a good raise in your salary, seeing your better performance in the past year. Along with that, our office has planned to provide you with some goodies as a term of encouragement to help you work hard in the coming future. We commit you to provide a raise of 10% income this year.

We are glad you are a part of our company. Looking forward to your good performance.

Thank You

Yours Sincerely,

Sender’s Name

Response Letter To A Friend

Date

Dear Friend,

First of all, I would like to thank you for inviting me to your success party to be held on 31 March 2021.

I am writing this letter in response to your invite. I am really very sorry that I won’t’ be able to be part of your success as it is year-end. Year-end brings many responsibilities in filing our income returns and have put a great workload on us.

However, I will pray to God to bring the best of best for you and bring success to your doorstep and good promotion in the future. I hope you will understand my problem, but I assure you that I will meet you by the end of April.

Yours Truly,

Sender’s Name

Response Letter for Registered Complaint

Customer’s Address

Date

Dear Customer Name,

We are very sorry for the inconvenience you faced with the wrong product sent to you. We received your letter of complaint on 22 March 2021. We are really very sorry that our product didn’t reach in good condition as expected.

At (company name), we ensure to deliver the right quality products at reasonable rates. We assure our customers to be satisfied and provide good feedback for our products. However, your case was different, and we really apologies for such results. We ensure to provide the best quality products and hope to have the best reviews from you.

Also, we regret we cannot handle this problem on time as we are busy with year-end financial responsibilities as of now. However, we assure you to get your problem solved by April and investigate efficiently what happened with the product.

Please accept our apology for the delayed service delivery and the delayed solution for your problem.

Regards,

Signature of sender

Full Name

Job Title and Company Name

Company Address

Response Letter Template

Company Name

Date

Receiver’s Address

ZIP Code

Dear receiver’s Name

In the first paragraph, mention thank you or sorry if needed. This is a situational clause to be added to your letter.

In the next paragraph, mention the reason for writing this response letter. Also, please write down the date when you first received a letter from them.

The second paragraph mentions what solution you get for them if it is a complaint and how it is good. In case you are sorry to help them in any situation, mention that you can’t help them. Your idea must be short and precise to the receiver.

The ending clause will have a request for why you cannot help them if needed.

Write a Thanks as an ending clause.

Yours Sincerely,

Your Name

Response Letter on Order

Subject: Order Acknowledged or Confirmed

Dear Mr/Ms (Name)

You are glad t inform your order with us placed on 25 March 2021 for women’s purses has been confirmed. Your order ID is 3096145520.

Your order is still under process and will be shipped once packed within 24 hours. You can track your order through order ID by visiting our website.

Also, you will receive a second letter in response once shipped and in transit. We are working hard as a team to serve you with quality products and deliver products within a stated time during this pandemic period. Our representatives will provide the best of best results to help you.

Please do not delete this letter as it will help in future communications.

Thank You

Regards,

Team and Company Name

Sample Response Letter Format

Your Address,

Business Name

ZIP Code

Phone Number

Customer Name

Street Address

ZIP Code

Date:

Dear  receiver’s name,

We received your request for deactivating your debit card. We will shortly process your request and deactivate the card ending with xxxxxxx886.

Also, we have forwarded your request to the security team, and they will shortly get your job done. Stay in touch with us for further help.

Yours Sincerely,

Sender’s Name

Title

Bank Name

Disapproval Letter Samples: Disapproval implies that you are objecting to an intended plan, program, recommendation, and choice. Now, let’s talk about a disapproval letter. It can be written in various circumstances, for example, disapproval of a program in an establishment, disapproval of a coworker’s recommendation, an assistant, or a partner, arguing legislation, disapprove of a pay statement, advantages, or adjustments. There are various reasons for writing the disapproval letter. There could be different areas of disapproval letters. The main aim of writing this letter is to notify the reader about his/her concern or to tell the reader that his/her recommendation or offer has been not approved due to some reason. A disapproval letter is a report that a person utilises to disapprove any offer or business deal between the parties. The disapproval letter is informative.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

With this, the writer expresses his/her disapproval with the offer, recommendation, dealings, and notifies the reader about the concern. The disapproval letter is a valuable method to clear all the uncertainties and difficulties between the parties regarding the contract. And it is an acceptable way to remove all the doubts and misunderstandings in business deals. The disapproval letter needs to be compact and detailed; it must include all features and necessary points, might not drop any unclear point or any faults or errors. Like various other business communication letters and important documents, the disapproval letter is always friendly, refined, and the tone should be pleasant but formal.

How To Write Disapproval Letter Samples?

However, there are specific points you require to keep in mind while planning a disapproval letter, which is as follows

• You need to address all the necessary points of the issue and situation that you are disapproving of.
• No need to explain the reason thoroughly; you can only state the exact issue or doubt.
• There is an advantage of giving the real issue; the reader will try to avoid it next time.
• The disapproval letter must be written on the organisation’s letterhead and need to be signed and stamped by the authority.
• It is suggested to proofread the letter thoroughly before sending it.
• The letter must be written using simple words and in a friendly manner.
• In the disapproval letter, the tone should be soft and polite but official.
• The letter should be compact and brief.

Disapproval Letter of Denial for Leave of Absence

John Antao

4023 Alexander Drive

Denton, TX 76201

Dear Mr. Mark,

We mourn to notify you that your current offer for a leave of absence has been rejected. After analysing thoroughly, we conclude that it might not be desirable to entertain your request now.

Presently, the number of your leave of absence applications out limits the company’s current year’s maximum volume. And we can’t give up our most skilled and expert workers at this time. We have trouble making it through this period, and without you, we don’t imagine we would be capable of getting it through. You are highly suggested to submit your request again, but with some different time appended.

Yours Sincerely,

The Management Powered by TCPDF

Disapproval Letter to Employee

Name

Address

City, State Zip Code

Dear Name,

This letter’s main aim is to notify you that we analysed the criteria of eligibility and the certification from the physician to your consent share request. According to your physician your sickness/harm is __________ (specify) __________. So, being _________________ in and of itself, does not satisfy the condition for leave share. Thus, your appeal has been rejected.

If you want to demand reconsideration of your application for shared leave, you can register for a petition within 15 days from this letter’s date. Your requested petition must state the valid reason(s) for reconsideration and telling the truths to support reconsideration. Also, attach the specified documents in support of reconsideration, attach the doctor’s prescription, and justify the remedy. You need to approach your petition for reconsideration to the Chief of the Leave Sharing Review Committee, HR care office.

If you have any queries or doubts or want any extra detail, always feel free to contact(phone number).

Yours Sincerely

Name

Human Resource Representative

Request Disapproval Letter

Dear [Requestor],

Thank you for your [date of request letter] letter petitioning that [Name of requesting company] be conferred access to [Name of establishment] for the aim of providing help and services to the military arms and families of the established community.

{Option 1: Want extra information}

To check your petition and conclude a decision, we want you to provide extra information about your company. Please present the following:

1. a copy of your company’s very new IRS release perception letter and Form 990
2. a copy of the newest company documents that tell your company’s nature, function, purpose, and membership eligibility (for example, articles of incorporation, constitution, bylaws, charters, articles of incorporation, or different specified documents).

{Option 2: Assistance/co-operations are not needed on the Installation}

I genuinely welcome your good offer of assistance and services. Though depending on the details you mentioned, I have concluded that all these assistance and services are not needed on the Installation. Therefore, I want to notify you that I am disapproving of your petition. If any of your assistance and services are wanted in the future, I will consider your petition again.

{Option 3: Company is genuine, services are better, but the mentioned event date cannot be verified}.

I genuinely thank your excellent offer of services and support. However, I want to accept your appeal, but we are sorry to adjust the date(s) you ask for your event. I hope we will operate mutually to classify an alternative date for your event that will benefit both of our companies.

{Option 4: Company is not agreeable with DOD mission objective}.

I am sorry to notify you that I have rejected your appeal. According to the details you have mentioned, I have concluded that your company’s purpose, objective, nature, aim, and membership eligibility criteria are not agreeable with mission needs and objectives. And may disapprove of the Installation. It is not in the Department of Defence’s better interest to facilitate your specified event or the performance of the support and services you provide to give the military arms on this Installation.y6u7zx

My purpose of contact for this task is [Name]. Please connect him/her directly at [phone number] or through email at [email address] if you have any queries/doubts or want further support. Thank you so much for your appeal and all your help to our military arms and their families.

[Installation Commander]

Format of Disapproval Letter

To,

Shane Athaide

Marketing Supervisor

Blue and a Black group of companies

SS-13, second floor, corporate society

Reading Path, New York, USA

Date:- 12th June 2017

Subject:- Farewell Letter

Dear Mr. Athaide,

I, Brian Brown, the senior Chairman of this company, is composing this letter to you to wish you a good farewell as you retire from this company to join others. The announcement arrives as an astonishment because we assumed you were spending a magnificent time operating here, but we respect your choice.

Your time in this company has been full of joy, struggling, ups, and downs. You exercised time to make yourself comfortable when you had started working here seven years ago but quickly adjusted yourself and displayed yourself better. The last few years were good in your career, and all these years are making me unhappy in permitting you to go. You were an asset, and listing your footwear might be challenging.

I wish you good luck in your future career and hoping that you will get what you want.

With best regards

Brian Brown