Letter Writing

Order Letter Samples: An order letter is a document that approves the buying and selling of a product and presents items’ details. It may also include the features of order, quantity, colour, product, mode of payment and date(s) of shipment, etc. The receiver will precede its demands on getting this letter. This letter is an official paper and can have legal value.

The letter should be outlined accurately and shall be reached before mailing it to the other party. Usually, an order letter is a brief letter and is particular about what to write. You have to be sure about what order you are placing; specify the orders accurately and precisely, the product quantity should be written in both words and number. Also, add the details regarding the product, its name, model number, quality or, quality of the product.

You should sound professional and polite; try to include all the details to avoid any inconvenience. You should address the receiver attentively and politely. Tell the recipient that you trust them, and their working-level meets your comfort level. Also, mention your contact details like postal address, contact number, address where you want your goods to be delivered quickly.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Get in touch with the recipient in case of any confusion or problem. The order letter is essential in business, so it should be placed by an authority. One can begin drafting a rough draft and the final draft should also be rechecked. The letter should be on the letterhead of the company and should be signed by the sender.

Order Letter Example

Subject: Order for 200 copies of Science

Dear Sir / Madam

As per our discussions on ________ (meeting date), we are happy to set an order for 200 copies of the Science book by _______ (writer) for Class IX for the ICSE Board on the following terms and conditions:

1. The price of each book will be Rs ______ (inclusive of all taxes)
2. Shipment will be made within 7 days from the order date.
3. Order not delivered as per the above conditions, the order stands cancelled.

Please find attached cheque number __________ dated _______ for Rs __________ towards advance for the order.

With Regards,

(Name of signing authority)

Sample Letter of Order

Tuffer Kitchen Appliances

Name

Address

State, zip code

Dear name

We want to purchase 55 indoor grill machines (Model #43423), all in silver colour. Please charge this purchase to our pre-existing account that we have with you. We hope to receive this order no later than Thursday, March 12th, 2020.

Please confirm that you received this order by calling us at (phone number) anytime during business hours. Thank you for your assistance

Tuffer Kitchen Appliances

Letter of Ordering Goods Sample

Company Name

Address

State, Zip Code

Dear Company name

My name is Clara, I would like to order 14 pendant lights from your catalogue. Their item number #17544000. They are listed at Rs 648 each.

I have added a certified check for Rs 9072/. That should cover the cost of the lampshades.

I have also attached the address to deliver the items(mention address).

Your Name

Address

State, Zip Code

Sample Order Letter

Manny Manufacturing, Inc.

4378 E. #4th Street

Place, Zip Code

February 5th, 2008

XYZ, Inc

Place, Zip Code

Attention: Sales Department

I’d like to order (mention the orders in a table). The reference numbers are from your 2003 catalogue. Please include a catalogue with my order.

I want this order to ship COD complete. If you cannot send the complete order within 10 days, please inform me immediately. I can be contacted at 87609967.

Thank you

Name

Designation

Order Letter Format

Date

Address

State, Pin code

Dear Name

Greetings

I was very happy to know that your purchase order with a case number was referred to my office by (mention office name). I must state that you made a good choice about the (write item name). However to ensure its consistency , local representation, and the steadiness of the service, we only sell our goods through selected sellers.

Please take the local dealer’s name and address in your area: (give information of the dealer).

Your order has been referred to their office.

Please feel free to contact us. Thank you for your support.

Sincerely,

Name

Sample Purchase Order Letter

To

Name

Place

Dear Sir/Madam,

Sub – Purchase order “XYZ”

As per our EMail confirmation /Telephonic discussion with (name) we are very happy to place an order for XYZ as per the following details and specifications :

Mention (Designing Charges) ,(Size of Hologram Label),(Quantity), (Price), Any other specifications,and the Business Terms. Also mention the Delivery date, amount to pay, Taxation, CST Number and Billing Address.

Thanking You

Yours Faithfully

Authorized Signatory

Company name and seal

Order Letter Sample for Boots

Date

Ms. Warna T. Rantos

Buyer

EFL Boots

Place

Dear Name

With reference to our previous discussion on Date during our previous visit of your factory for the purpose of the order of boots. We would like to inform you that we are happy to place an order of 500 pairs of black boots in the already discussed designs and sizes. We would be grateful if the order is delivered at our warehouse located at (mention place) by (date).

The payment for the said order will be on a COD basis. Kindly consider the orders to be revoked.

We wish to have a fruitful and long relationship with your organisation.

Please feel to contact for any queries and clarifications.

Sincerely yours,

Your name

Order Letter for Mobile

Date

Name

Address

State, Pincode

Dear Name:

I would like to order 15 pcs of Nokia mobile phone, as displayed in your Home Magazine of July issue. I believe that this mobile is still available and still on promo.

I will appreciate it if you will send me these pieces as soon as possible in my store. Please charge this purchase to my account.

Thank you

Sincerely yours,

Name

Manager

Sample Order Letter

Date

Name

Purchaser

Company Name

State

Dear Name

I hope you are having a great day.

My manager called our office last Wednesday and placed an order for the following things:

• 10 boxes of Toothpaste
• 7 boxes of Mixed Cologne
• 12 cases of Palmolive Shampoo
• 10 cartons of Bar Soaps
• 15 boxes of Assorted Lotion

In this regard, I would like to deliver these items before August 15th since I already transferred my payment to your account.

Thanks

Yours Truly,

Your Name

Sample Romantic Letters: As the title implies, a romantic letter is written to your loved ones, husband, wife, girlfriend or boyfriend. Romantic letters are assumed to be the most sensitive letters to express the most intricate feeling i.e., love. A letter provides ample space to write your heart out, telling the other person how important they are to you. Though leaving a note is the quickest way of exuding love and showing emotions, it can not replace a letter. Here you will see a lot of sample romantic letters or love letters.

A romantic letter is a very personal and private letter. Writing a romantic letter is comparatively easy at the same time, quite tricky. Though expressing love is easy, it is always challenging to decide where to start. So the letter should be addressed directly to the receiver, the salutation should be tender, words like beloved, darling, sweetheart, dear. The letter’s body is the central part that will work for you, begin the letter’s body stating how important the person is, and assure the person you love him or her.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

While writing a romantic letter, you should sound real and genuine in your thinking, expressions and emotions. Write about the other person’s qualities, what cheers you the most about them, what lengths you can go for them, and what makes you admire them. You can also write down the memories or the beautiful remembrances you share or what you think about them. Mention in your letter how you feel about your relationship and if there is anything that makes the relationship unique. Select proper vocabulary, and fill your letter with genuine emotions. Avoid any abrogating criticism or indicting the other person for anything. Conclude your note with warm wishes. Here are some of the romantic letter samples to help you compose a perfect letter of your own.

Sample Romantic Letters

Dear XYZ

Being with you is the most incredible thing that happened in my entire life. I never realised how fortunate and happy I am with you. The thought of staying by your side comforts me and proffers a whole new meaning to my life.

The sound of your voice is like music to my ears, a peaceful song that calms me to sweet dreams. When I look into your eloquent eyes, I could see everything beautiful and colourful. The soft murmurs of your enchanting voice lift my spirits and calm my weary heeds. Your warm embrace puts me in a daze. Your radiant smile scatters away all my anxieties and ambiguities.

No words could ever express the merriment that I’m enduring right now. Yes, I am blessed and that’s because I have you in my life. You have given a new meaning to my life, and I could not picture a life without you in it. Loving you was the most classic thing that ever occurred to me. You have an exceptional place in my heart, and no one could ever replace it. I will forever cherish you.

Yours always

GBB

Sample Romantic Letters in Long Distance

Dear Clara

I cherish you. I wish to be by your side. When I am in your arms, I feel such warmth and comfort. I feel comfortable and satisfied when we sit and talk for hours. The thought of staying by your side comforts me.

My heart rests in harmony when you stay by my side. You are the reason my heart shudders and my emotions waver. I wish to meet you real soon and want nothing more than to be close to you.

With loving affection,

Georgette

Sample Romantic Letters to Lover

Dearest Zoe,

You are the only lady I love to be with. Your love makes me feel pure. I have fumbled so much in life because I didn’t have you before. You are the most important and fantastic comrade in my life. With you, I long to share my life’s adventures. You are a perfect companion and an amazing friend with whom I love to share my deepest secrets.

Thank you for being so loving and supportive, and I promise to be the same for you. I will support you to carry life’s burdens and lovingly inspire you as you pull out to be all that you can be. Baby, you inspire me and embrace the romantic man inside me. You are the woman that embraces me with a big, warm smile with your arms outstretched. You will be the woman that I long to love until the end of my days.

Love You.

Chanel

Sample Romantic Letter to Wife

Dear Maanvi

I just can’t stop cherishing you. I am such a fortunate person to find an amazing partner like you. You have always been my true inspiration. Thank you for being such a marvellous companion, guide and support. You make me feel jolly again.

Your smile brightens my day. Your touch makes me quiver with butterflies. Your presence soothes my mind, and your soul splashes harmony on mine. I love you deeply, intensely, unconditionally and with no restriction, in a blissfully enjoyable way. Thank you for coming into my life.

With Love,

Manav

Sample Romantic Letter on Anniversary

My Dearest XYZ,

Thank you for asking me to be your girlfriend. My life has changed from that moment and has put us on a path that brought only happiness.

As time goes by, my love for you grows deeper and stronger. In every good, bad, sad and happy moment, you’re the first person I look for, and  I know that I can count on you to tell me everything will be alright.

I’m the luckiest woman to fall in love with my best friend. There’s not another person in the entire universe that can love you as I do. I just wanted to let you know that I love you more than anything precious.Happy Anniversary my Love.

Yours always,

Name

Sample Romantic Letter to Husband

Dearest Name

Marrying you was the best decision in my entire life. It’s been a year since we are married, and not even a single moment has passed, thinking how lucky I am to meet you.  I can not express the feelings I hold for you; I love you. I know I get fussy and argue with you, and sometimes even you make me mad, but still, my love for you will never change. You are my better half, and nothing is as compelling in life as you are.

As you are going tomorrow for a three-month tour, I will miss you. I will miss your jokes and your jeering. It’s only when you are away I realise what you are for me. I know it’s difficult for you to stay away, but this is when people come closer. I want you to know that I will cherish you until the end of my life, and nothing can change it.

Even though we will be distant, my heart will always be with you. I feel more powerful when you are around and confident that I can see right into the world. You complete me, and it’s because of your love that I can handle all the life problems so effortlessly. I seldom get terrified, thinking about what I would have done without you. Thank God you are a part of my life. Thank you, love.

Love You

Regards,

Your Name

Sample Romantic Letter to Admirer

Dear Elizabeth

I don’t know how to begin. Should I try to make it laid back, so there’s no need for me to be stressed or be caprice and try to make you smile somehow? All I know is that this is a romantic desire coming straight from my heart. Sometimes, I find myself staring at the stars, dreaming about us and imagining when we would be together.

I would want you to know that you are the only reason I smile, and my happiness swells when I see you. I want to share a lot of things with you, but for now, I would have to hold it to myself. For me, you are like that sparkling star up in the night sky that I can look and hope to be with but is a million light-years away.

Lovingly yours,

John

Sample Fundraising Letters: Fundraising letters are correspondences that are used to ask for standard donations, volunteer-work, in-kind contributions, sponsorships, etc. These are formal requests for donations from your recipient.

Fundraising letters are of special importance as they allow you to demonstrate your financial needs, tell your story, and allow your recipient to be involved in your cause. It helps you in communicating with the donors how important and essential their donations are to you and the end-receiver of that donation.

The letter is required to be donor-centric, concise and to the point. The type of letter will depend upon your recipient. Your fundraising letter will be different for first-time donors and regular donors will receive a different letter. It will also depend upon whether your recipient is an individual or a business house/ company.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Sample Fundraising Letters

Fundraising letters are a humble and formal request to your donors. You would want to build a long-term relationship with your donors and therefore there are some essential points you need to keep in mind. The key pointers to be kept in mind while writing any fundraising letters are as follows-

• Always add a personal touch: When addressing your donor, simply writing Mr or Mrs/Ms is not sufficient. Also putting in “Dear friend” or “Dear Sir/Madam” won’t help your case. Always address your recipient by their name and make sure you spell the name right. It will make a good first impact and your recipient will not feel like he is just one of the many recipients of the letter.
• Art of Storytelling: What leaves an impression on the recipient is the story you tell him. Show the reader the issue or the problem your organisation is working for and make it inclusive. Add an emotional touch to it.
• Detail about the problem: A clear outline of the issue you are working towards is essential. Keep it straightforward so as to avoid any confusion or miscommunication in the future.
• Explain your Mission: Explain your needs and your mission. Your readers should understand what you stand for and what are you trying to achieve. Clear information about how the donations will be used and who will receive the donation should be given.
• The impact: You need to explain how the donation will impact and make a difference in your mission. Include specific actions that will be carried out with their donation and the respective outcome of those actions.
• Call for action: Towards the end, urge your recipient to act quickly. Give the reader an understanding of urgency in the situation. You can mention what you have achieved as of yet and how the donations are making an impact.

Fundraising Letter Format to Ask for General Donations

Date:

(Your Name)

(Your Organization’s name)

(Street)

(City, State, Zip)

Dear (Donor’s Name),

[Begin with an emotional appeal]

Our organization has been actively working in the field of[Define the problem and your organization’s missionstatement and goal].

Your support is essential for us[Ask for support and give the relevant details necessary].

Thank you again.

Sincerely,

(Signature of Organization’s leader)

(Name of Organization’s leader)

P.S. [ Give relevant information about any upcoming event, volunteer opportunity or any other update]

Fundraising Letter to Ask for Sponsorship

Sponsorships letters are similar to general donation requests but they include information about an incentive that a donor can receive in exchange for the donation they make. Fundraising letters for Sponsorships help in raising money for events by asking businesses or individuals to help cover the cost of the event in exchange for advertising, special booth or inclusion in the Partner’s list.

Date:

(Your Name)

(Your Organization’s name)

(Street)

(City, State, Zip)

Dear (Donor’s Name),

Our annual/monthly event, [name of event] will take place on [Date] at [Location] . The theme for this year is [Theme].

We can’t make this event a successful one without the help of people/companies like you/yours.

By giving to [name of event] you will help us in accomplishing our goals[ give detailed information about the event and be as specific as possible]. Would you consider making a donation of [amount] to help sponsor our event?

In appreciation of your anticipated donation, we will provide you with[ mention all the deliverable from your side and be specific].

We hope that we can count on your help to make this year’s event a success.

[Give detail about how the donation can be made]

Thank you in advance for your sponsorship. You are invited to the event and we hope to see you there.

Sincerely,

(Signature of Organization’s leader)

(Name of Organization’s leader)

P.S. [End with an update on upcoming events and other relevant information]

Fundraising Letter to Ask for Volunteer Time

Fundraising letters asking for volunteer time are sent out to people if your nonprofit requires more volunteers. The letter tells them about the organization’s need for volunteers and different options to indicate how would they prefer to get involved.

Date:

(Your Name)

(Your Organization’s name)

(Street)

(City, State, Zip)

Dear (Volunteer’s Name),

We [organization’s name] are not writing to you to ask for money. We invite you to be a part of our upcoming volunteer day on [date] at [location].

Our event [information about the event] and we could use a helping hand.

If this interests you, just fill out the information at the bottom of the page and mail it back to us in the self-addressed and stamped envelope.

Thank you in advance for your donation of time, energy and service. Welcome to our team.

Sincerely,

(Signature of Organization’s leader)

(Name of Organization’s leader)

P.S. [Relevant information about the event or any other update]

Fundraising Letter to Ask for Corporate Donations

Fundraising letters are a great way to introduce yourself and you’re nonprofit if you do not know the corporate leader or business well. Fundraising letters are sent to ask for monetary and other kinds of help from businesses and companies.

Date:

(Your Name)

(Your Organization’s name)

(Street)

(City, State, Zip)

Dear (Full Name),

We are [organization name and mission statement]. As a leader at your company, you understand the need for [ discuss the problem you are trying to solve].

We are actively trying to create solutions for the problems our community is facing. To achieve maximum effectiveness we need the backing of the entire community.

This is why I am writing to you. We’re hoping to [ host an event, reach fundraiser goal etc.] and we would appreciate it if you could donate [ amount or in-kind donation].

I’d love to discuss this with you further. You can contact me at [ contact details- number and e-mail address etc.]

Thank you for your generosity and support in advance. I look forward to hearing from you soon.

Sincerely,

(Signature of Organization’s leader)

(Name of Organization’s leader)

P.S. [End with an update about an upcoming event, volunteer work or any other relevant information]

Authorization Letters To Act On Behalf: There are numerous letters and their types used for varying businesses and private purposes, and all of them have their format and writing way. The authorization letters to act on behalf are different types, and there are several confusions related to it. Therefore, this article contains some professionally written, higher-quality authorization letters to act on behalf.

Authorization is an essential and responsible task, and thus it must be precisely and securely used. One must take extreme precautions before allowing anyone to decide on their behalf, and only some highly trustworthy people must be considered for it. Furthermore, if you are writing an authorization letter to act on your behalf, you must consult all the legal matters with a specialist.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

How To Write Authorization Letters To Act On Behalf?

Here are some tips that you must keep in mind while writing this type of authorization letters:

1. Keep the language polite and straightforward.
2. Make sure you mention all the authorized and unauthorized rights correctly.
3. Take some legal assistance before writing these, and only prefer highly trusted people for the same.

Authorization Letter to Submit The Application On Behalf Of The Applicant

This is to certify that I, XYZ, residing at B-26 Imperial Heights, Navi Mumbai, at this moment authorize Mr. ABC to submit my application with all the desired documents that I signed. He is authorized to do it with my two latest passport-sized photographs to India Visa Application Centre.

** Signature**

XYZ

Authorization Letters To Act On Behalf

(This letter is for the case where the applicant is unable to come and he/she authorizes anyone to accomplish his work related to passport application)

To

Attache

Indian High Commission Office

London

Sir,

I, XYZ, daughter of ABC, cannot come personally and submit my passport application due to some emergency that came with my family.

Therefore, I authorize Mr. PQR, my close friend, to submit my passport application and all the required documents along with it on my behalf. He will also submit his passport-sized photographs and a copy of ID proof for verification. His Signature is attested below.

Yours Sincerely,

XYZ

Name – XYZ

Date – 21st February 2021

Attested Signature of representative

**SIGNATURE_XYZ**

Authorization Letter Sample To Act On Behalf

(When someone picks up some personal items on behalf of the other person)

To the person, it may concern,

I, XYZ, the undersigned holder of Delhi University- (Student ID), authorize Mr. PQR to act on my behalf and pick up my personal belongings for my private usage, for the order (Order Number) ________.

Yours Sincerely,

Name – XYZ

Contact Number – 00000 00000

Date – 27th February 2021

Checklist of required documents:

1. Original copy of printed order confirmation Email
2. Authorization letter – original copy
3. Copy of the Student’s ID proof

Authorization Letter

(Here is a copy of the standard form that many countries use for such type of authorizations)

I, the legal owner of Xyz, holder of the certificate of registration number – 009988 009988, at this moment authorize Miss. ABC, holder of HKID Number 009988 008899, to act on my behalf:

• To present application notice for filling at the ______.
• To commence/ oppose/ attend the hearing of and compromise/ negotiate/ settle the legal actions and proceedings related to the matter arising from the _____.
• Enforce the judgment orders of the court.
• Collect the cheque on my behalf.

A copy of my ID card is attached.

** Signature**

Full Name – Xyz

Authorization Letter To Represent in a Meeting

(This is to authorize someone to represent in a meeting or discuss some project with the fellows.)

Sender’s name

Address

State

Date

Recipient’s name

Address

State

Subject – Authorization letter to acting on behalf

Dear Recipient,

With this letter, I, XYZ, authorize my mother, ABC, to stand on my behalf at the regular company meeting and discuss several developments and activities in the recent projects. Various departments must also present the progress reports to her, and she will then make the required arrangements, whichever she finds fitting in at best.

Sincerely,

Sender’s name

Title

** Signature**

Authorization Letter for Meeting

(Letter for meeting participation)

Sender’s name

Address

State

25th February 2021

Recipient’s name

Address

State

Subject: Authorization letter to acting on behalf

This is to inform you that Ms. PQRS is authorized to act on my behalf in the upcoming meeting, scheduled on (date), at (address), as I will not be able to attend it because of some urgent personal issue.

Ms. PQRS will briefly discuss all the aspects related to the meeting agenda _____. She will also answer any queries that you might have.

Please accept my apologies, and I hope to soon follow up with you regarding the same.

Warm regards,

** Signature**

Sincerely,

Sender’s name

Title

Authorization Letter To Sign Some Essential Documents

(For authorizing to sign some essential documents on someone else’s behalf)

Sender’s name

Address

Contact details

Recipient’s name

Address

Authorization letter to acting on behalf of signing the documents

I, XYZ, at this moment authorize Mr. John Sloan to sign all the necessary documents related to the bank account number – XXXX XXXX XXXX on my behalf, excluding the cheques with an amount exceeding 1,00,000 INR for withdrawals. He is authorized to do the same, starting from 15th February 2021 till 1st May 2021.

The ID proof details and Signature of the authorized person are attached for reference and verifications.

Name of the authorized person – Mr. John Sloan

ID Proof – Passport

ID Number – 00000000

Signature of Authorized person – **SIGN**

Authorized actions – Sign all essential documents related to the bank account number – XXXX XXXX XXXX.

Unauthorized actions – Not sign the cheques with an amount exceeding 1,00,000 INR for withdrawals

Start date – 15th February 2021

End date – 1st May 2021

Authorization Letter To Activate or Deactivate Service

(Authorize a person to activate/deactivate the service on behalf)

25th March 2021

B-25 Imperial heights Society

Bhopal

MP – XXXXXX

Subject – Authorization letter for a person in charge

We, the undersigned authorities, authorize Mr. Alex Smith to act on our behalf for all the matters related to the authorization application, including signing/activation/deactivation of any service related to the account number XXXX XXXX XXXX of ABC Bank. Any acts that Mr. Alex carries on our behalf shall have the same effects as our own decisions.

This authorization will be valid until further notice from Ms. Jane, HR Manager of the MNO Company.

Thank You

Sincerely,

Alice Sloan

CEO of MNO Company