Formal Letter for Class 10 ICSE Topics, Format, Samples

Formal Letter: Formal letter is undoubtedly one of the most challenging letters to be written. When putting it together, often you are addressing a person or organization with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinized. In general what you put together will have one of the following purposes:

  • Make a complaint
  • Make an inquiry
  • Applying for vacancy
  • Asking apology
  • Giving Invitation

Looking for an easy way to Learning of English Grammar Exercises for Class 10 ICSE. You have to learn basic English Grammer topics like Tenses Verbs, Nouns, etc… In this article, we will review the best English Grammer Topics and compare them against each other.

Formal Letter for Class 10 ICSE Topics, Format, Samples

What should be kept in mind is that the tone of the letter should be formal and the letter should be to the point.

Layout of Formal Letter

Layout Picture 1.
formal letter for class 10 ICSE

Layout Picture 2.
Formal Letter for Class 10 ICSE

Any one format may be followed.


It is important that the overall structure is as clear and concise as possible and that you avoid the use of informal language.

Your/Sender’s Address
The address is written on the top left or right of the page along with your city and pin code.

The date should be written under the sender’s address. Leave a gap and then write the date in the format – date/month/year, e.g., 10th August, 20 ……..

The date should always be written in full form and no short cuts are to be followed, e.g., 10/8 or August 10.

Receiver’s/Recipient’s Address
This address is of the person the letter is being addressed to, the receiver. The address is written on the left side of the page after the date. It can be addressed to a particular person or organization.

It is written below the receiver’s address and its purpose is to state the main objective to the receiver in a short sentence.

Since it is usually a business letter that falls under formal letters, you would not know the receiver personally. Hence, the titles for salutation are put in the following manner followed by their surname along with a ‘Dear’:
Mr. – Male receiver who is married/unmarried.
Mrs. – Female receiver who is married.
Ms. – Female receiver who is unmarried.
Dr. – Male/Female receiver who is a doctor by profession.
You can also write ‘Dear Sir/Madam’.

Opening Sentence
It should be strong but not rude or straightforward, as that would only create a negative impact to the receiver. It must clearly state your purpose, whether it is to lodge a complaint, make an enquiry or to request something.

It is where you write the content/subject of the letter. It should not be more than two paragraphs depending on the type of business letter you intend to write. You must avoid using casual terms and abbreviations, so as to keep the style of the letter intact. It should be clear and precise, ensuring that all the major points are covered and is also not lengthy at the same time.

It should be a conclusion of your main body and in not more than two to three lines that must convey the action/response you expect the receiver to take/provide.

Subscription/Complimentary close
It is written on the left or right side of the letter below the closing, leaving some gap. It usually ends with ‘Yours faithfully/sincerely/respectfully’. Only the first letter will be in capital.

Signature/Name of Sender
This comes only after the subscription and includes both the signature and name of the sender, unlike informal/personal letter. You should put your signatures first and then write your full name with your designation, if any, within brackets under the signatures.

Yours faithfully,
(Full name)
(Designation, if required)

Sample Letter 1

You are fond of reading and like to visit the Public Library. However, your coaching timings clash with the timings of the library. Write a letter to the Librarian requesting him/her to extend the timings of the library.

  • Say why you choose the library.
  • How will you benefit from change of time.

B-168, Preet Vihar
Delhi-110 094

16th October, 20XX

The Head Librarian
Delhi Public Library
Bahadur Shah Zafar Marg
Delhi-110 001

Subject: Request for extending the timings of the Public Library

Dear Sir,
I, Sunil Rastogi, is deeply interested in reading and often come to the Public library to make my time more productive. However, the Library closes at 5:30 p.m. and this usually clashes with my coaching timings that happens to be on alternate days. I request you to extend the timing of the library from 5:30 p.m. to 6:30 p,m. as it would help many of us who are not able to benefit from the library due to early closure time.

I would appreciate if you could consider the time extention of the library.

Thanking you,

Yours sincerely,
Sunil Rastogi

Sample Letter 2

You recently stayed in a hotel in a metro city. The weather was very hot and the cooling system in the room was inadequate. Write a letter to the manager of the hotel. In your letter:

  • Give details of what went wrong.
  • Explain what you had to do to overcome the problem at the time.
  • Say what action you would like the manager to take.

12 -C, New Pandara Road,
New Delhi -110 003

24th October, 20XX

The Manager
Grand Hyatt Regency
Chennai -423 337

Subject: Inconvenience caused because of faulty air-conditioning.

Dear Sir/Madam,

I am writing in context to our recent stay at the Grand Hyatt Regency, Chennai. Unfortunately, due to a malfunctioning air conditioner in our room, we spent three miserable nights at your hotel from August 26 -29, 20XX.

We brought the defect to the notice of the management but no action was taken. When we asked to be moved to another room, we were told the hotel was completely booked.

We are shocked by this terrible service. To compensate for this tremendous inconvenience, I ask that you refund my money. If not, I am prepared to take my complaint to a higher authority.

I look forward to hearing from you at the earliest,

Thanking you,

Yours faithfully,
Shalini Bahadur

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